Border Security Programs Administrator(Program Supervisor VI)

Job #: 2020-51

  • TWC Job #: 14075022
  • Opening Date: 5/06/2020
  • Travel Required: Up to 20%
  • Monthly Salary: $6,000.00-$6,400.00
  • Position Location: Austin, Texas
  • Group Step: B23
  • Class: 1586

Veterans, Reservists or members of the Guard with a Military Occupational Specialty (MOS) code of 612X- LDO Operations, Surface, 641X- LDO Administration, 0602- Communications Officer, or other related fields may meet the minimum requirements for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at: 

In order to qualify for this position a State of Texas Applications must be submitted through Work In Texas. The OOG requires all sections of the state application to be completed.

Omission of data on the state application is grounds for disqualification of the application.

Only interviewed applicants will receive notice of the final disposition of the selection process. 

General Description:

This position is assigned to the Governor’s Public Safety Office (PSO) and reports to the Director of the Homeland Security Grants Division. The focus of this position is to oversee the development and administration of grant-funded investments to agencies that support border security efforts and enhance information sharing and collaboration among local, state and federal agencies. Performs complex (senior-level) grant development, analysis, monitoring, and management work. Work involves establishing program goals and objectives; developing program guidelines, procedures, and policies; developing schedules, priorities, and standards for achieving program goals; monitoring and evaluating program activities; developing and evaluating budget requests;  coordinating program activities, evaluating grant applications for eligibility and appropriateness; assisting with programmatic monitoring schedules and reports; and analyzing performance data to determine the efficacy of funded programs. This position supervises the work of others and will oversee the daily operations of the border security grant programs team. An employee at this level is aware of homeland security state priorities as well as grant management practices and procedures and works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Duties:

  • Provides administrative oversight for state and federal grant programs.
  • Provides effective leadership for team members, including daily supervision, hiring, coaching, and performance management.
  • Maintains strong professional relationships and serves as a liaison between the HSGD, the State, grantees and federal partners by attending meetings, responding to information requests, and resolving issues between parties involved.
  • Develops and recommends policies and procedures and prepares training materials.
  • Prepares and delivers informational and educational programs and public presentations.
  • Trains staff in performance of job tasks and industry trends.
  • Develops and maintains clear, accessible, and updated training and operations manuals, educational materials and information.
  • Guides new staff and in the development and integration of new grant and program management methods and procedures.
  • Prepares federal grant applications including collection of necessary documentation.
  • Provides technical assistance to funded programs and applicants.
  • Effectively monitors grants to determine compliance with terms of grant proposal.
  • Actively monitors budgetary compliance and expenditures of funded programs.
  • Actively monitors grant reporting to ensure timely filing of all required grant reports; collects and reviews programmatic and financial information from grant managers to prepare and submit required grant reports in a timely manner.
  • Oversees final reviews and modifications of grant applications, including accuracy, content and eligibility criteria.
  • Establishes, maintains, and oversees accurate, well-organized, and secure databases and records administration practices.
  • Provide training to potential and current grant recipients on the application process and reporting requirements.
  • Effectively plans, leads, and facilitates meetings.
  • Assists with legislative analysis and bill tracking.
  • Identifies, presents and implements effective and ethical business solutions as needed.
  • Attends conferences, training and other professional development opportunities to increase job knowledge and technical expertise.
  • Identifies, presents and implements effective and ethical business solutions as needed.
  • Complies with all OOG policies, procedures, and applicable laws.
  • Performs all other duties as assigned.

Minimum Qualifications: 

The successful applicant must be a college graduate from an accredited four-year college or university with a degree in government, emergency management, criminal justice programs, business, or a related discipline, and possess six (6) years of progressively responsible grants and/or program management experience.

Note: Experience and education may be substituted for one another on a year-for-year basis.

Preferred Qualifications:

Demonstrated subject matter expertise in the field of homeland security programs.

Knowledge, Skills, and Abilities Requirements:

  • Thorough knowledge of local, state, and federal laws and regulations relevant to program areas; and of the principles and practices of public administration and management.
  • Experience managing grant programs.
  • Thorough knowledge of management methods and practices which includes managing, planning, assigning, and reviewing the work of professional and clerical staff in a variety of tasks.
  • Considerable knowledge of program area.
  • Working knowledge of the legislative process which includes analysis and interpretation of legislation.
  • Working knowledge of automated information tracking systems.
  • Knowledge of personal computers and software applications.
  • Skill in gathering and analyzing accurate and relevant information.
  • Skill in verbal and written communication skills.
  • Skill in customer service.
  • Skill in presentations and meeting facilitation.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to develop and evaluate policies and procedures.
  • Ability to develop and coach staff.
  • Ability to exercise initiative and creativity.
  • Ability to train.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to coordinate.
  • Ability to communicate effectively.

Registration, Certification or Licensure:   Valid Texas Driver’s License. 

Physical Requirements and/or Working Conditions: This classification functions in a standard office environment and requires a regular schedule of 8:00 a.m. – 5:00 p.m., Monday through Friday or an alternate schedule to be approved by the OOG. Ability to move up to 35 lbs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate media and grant presentations.  Must  be  able  to  work  hours  during  a  legislative  session  that  include  holidays   and   as needed. 

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.