Office Administrator (Program Specialist III)

Job #: 2023-27

  • TWC Job #: 15666161
  • Opening Date: 11/08/2022
  • Travel Required: 10%
  • Monthly Salary: $3,520.34 – $5,000.00/mo.
  • Position Location: Austin
  • Group Step: B19
  • Class: 1572

Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.

Omission of data on the state application is grounds for disqualification of the application

Only interviewed applicants will receive notice of the final disposition of the selection process.

OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.

Benefits

  • Defined benefit retirement plan
  • Optional 401(k) and 457 Plans
  • Medical Insurance - State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. State pays 50% of the eligible part-time employee’s premium and 25% for eligible dependents
  • Optional Benefits such as dental, vision, and life insurance
  • Paid vacation and sick leave that accrues from your first day worked
  • Longevity pay
  • Confidential and personalized Employee Assistance Program services
  • Telework Program – telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process

General Description

The Office Administrator works within the Office of the Governor, Committee on People with Disabilities (GCPD), and reports to the Director of GCPD.  Performs complex (journey-level) consultative services and technical assistance work, including researching and preparing reports and training materials for Committee members. Work involves planning, developing, and implementing an agency program and providing consultative services and technical assistance to program staff, government agencies, community organizations, or the public.  Assists the director with budget preparations including preparing travel projections and reviewing and monitoring expenditure reports. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Duties

  • Performs technical assistance for the division, including developing administrative procedures, monitoring projects, and advising the director.
  • Provides administrative support for the director, and program staff as required.
  • Collects, organizes, analyzes, and prepares materials in response to requests for program information and reports.
  • Prepares justifications for the implementation of procedural or policy changes.
  • Assists the director with division management including serving as timekeeper, records retention coordinator, Public Information Request coordinator, and Additional Duty Safety Officer.
  • Prepares all purchase and travel requisitions, and travel reimbursements and vouchers for Committee members and staff.
  • Oversees all logistical arrangements for Committee meetings including securing a location, preparing and posting agendas, preparing communications and briefing materials, and addressing member needs during business meetings.
  • Develops contract specifications for goods and services based upon the GCPD’s needs.
  • Evaluates and scores bid responses to GCPD solicitations to determine best value and an overall contract award.
  • Provides written and verbal responses to constituent inquiries on a variety of disability issues.
  • Provides on-going support for Committee members including preparation of meeting minutes, routine communications, assembly of briefing book for business meetings, and producing alternate formats as requested.
  • May assist in developing a system for collecting and reporting statistics to meet Legislative Budget Board (LBB) measures.
  • Assists with receptionist duties, and prepares correspondence based on Committee materials.
  • Assists in preparing and evaluating program budget requests.
  • Coordinates special projects as assigned by the director.
  • Maintains regular work schedule.
  • Performs all other related duties as assigned.

Minimum Qualifications

  • Graduation from an accredited four-year college or university with a degree in business administration, government, public administration, or related field; and
  • Three (3) years of experience in administrative program area or administration management relevant to assignment.

Note: Experience and education may be substituted for one another on a year-for-year basis.  

Knowledge, Skills, and Abilities Requirements

  • Knowledge of local, state, and federal laws related to the program area.
  • Knowledge of accepted business practices and procedures involved in providing services.
  • Knowledge of applicable rules, regulations, and policies.
  • Knowledge of legislative and legal practices and procedures.
  • Knowledge of automated information tracking systems.
  • Knowledge of State of Texas travel policies and procedures.
  • Knowledge of office practices and administrative procedures.
  • Skill in the use of personal computers and software applications.
  • Skill in attention to detail and organization.
  • Skill in verbal and written communication.
  • Ability to develop, evaluate, and interpret policies and procedures.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to implement administrative procedures.
  • Ability to coordinate.
  • Ability to research and prepare reports.
  • Ability to communicate effectively.

Registration, Certification or Licensure

  • Valid Texas Driver’s License; and
  • Texas Contract Manager Certification required within one year of being in the role.

Physical Requirements and/or Working Conditions

This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.


How to Apply

Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process. 

Apply Online at Work in Texas

Equal Opportunity Employer

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.

Contact Human Resources

(512) 463-5873

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