Legislative Assistant (Program Specialist III)
Job #: 2022-82
- TWC Job #: 15236427
- Opening Date: 4/18/2022
- Travel Required: 10%
- Monthly Salary: $5,250.00 - $5,538.00/mo
- Position Location: Washington, D.C.
- Group Step: B19
- Class: 1572
Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
- Defined Retirement Benefit Plan.
- Optional 401(k) and 457 accounts.
- Medical Insurance - State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. State pays 50% of the eligible part-time employee’s premium and 25% for eligible dependents.
- Optional Benefits such as dental, vision, and life insurance.
- 8 hours sick leave per month and 8 hours vacation leave per month with potential to earn more with longevity. Part-time employee’s hours are proportional with no longevity.
- Telework Program – telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
The Legislative Assistant works within the Office of the Governor, specifically in the Texas Office of State-Federal Relations (OSFR), and reports to the Executive Director of OSFR. Performs complex (journey-level) consultative services and technical assistance work. The general scope of work is a broad range from office administration to legislative and federal policy. The policy work involves facilitating communication between Texas state officials, the Executive Branch, Congress, and relevant staff to promote Texas’ federal priorities. Work includes providing information and analysis regarding the effects of federal legislative and regulatory proposals on Texas and its citizens. In coordination with the Executive Director, the Legislative Assistant would offer recommendations as well as carry out actions to maximize the position of the state. The position entails significant amount of proactive internal and external communications. The position may also entail opportunities to provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
- Assists in scheduling meetings, phone calls, and discussions both internally and externally.
- Manages office operations, including office supplies, mail, and travel.
- Maintains filing, record-keeping, and records management systems.
- Answers and routes phone calls, takes messages, as well as greets and directs visitors to the appropriate staff.
- Tracks pending federal legislation, Congressional hearings, and federal rulemakings.
- Monitors federal agencies and tracks activity on items of interest to the state of Texas.
- Monitors and gathers relevant press clippings from federal agencies and Congressional activity.
- Facilitates and coordinates communication with federal agencies; summarizes and relays information internally.
- Prepares outlook of upcoming federal activities and summaries of past federal activity.
- Assists with compiling, writing, and preparing reports for internal and external use regarding activities of Texas Congressional delegation, including but not limited to hearing summaries, memos, etc.
- Liaises directly with Congressional offices, and state and federal agencies via phone, e-mail, as well as in person.
- Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
- Researches federal legislation or administrative actions and assists with preparing memoranda analyzing and outlining options for response.
- Reads, reviews and analyzes pending legislation and amendments to determine their impact on Texas and its citizens.
- Compiles information and assists with providing guidance to state agencies and commissions regarding state agency and commission travel to Washington D.C. pursuant to Texas statute.
- Serves as liaison to staff, government agencies, or the general public to assist in explaining program specifics and requirements.
- Maintains regular work schedule and may work extended hours as needed.
- Performs all other related duties as assigned.
- Graduation from an accredited four-year college or university with a degree in business administration, political science, government, public administration, public relations or a related field; and
- Three (3) years of relevant experience working in state and/or federal government.
Note: Experience and education may be substituted for one another on a year-for-year basis.
- Four (4) years of experience working in state and/or federal government; and
- Advanced computer, oral, and written communication skills.
Knowledge, Skills, and Abilities Requirements
- Knowledge of Congressional and/or state legislature/agency procedures, public policy initiatives, and laws and regulatory activities.
- Knowledge of state and federal legislative processes, which includes analysis and interpretation of legislation.
- Skill in the use of personal computers and applicable software.
- Skill in developing and making presentations.
- Skill in public relations.
- Skill in public speaking.
- Ability to develop, evaluate, and interpret policies and procedures.
- Ability to analyze facts and devise solutions to problems.
- Ability to develop and implement effective solutions.
- Ability to communicate effectively to convey complex ideas and concepts.
- Ability to prepare concise reports.
- Ability to proactively manage program activities.
- Ability to plan work for favorable results.
- Ability to exercise common sense, good judgment, and work independently.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to work with unpredictable deadlines, handle multiple projects, and generate proactive solutions.
Registration, Certification or Licensure
Physical Requirements and/or Working Conditions
This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-5873 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources