Senior Purchaser (Purchaser V-VI)

Job #: 2022-27

  • TWC Job #: 14932856
  • Opening Date: 11/19/2021
  • Travel Required: NA
  • Monthly Salary: $5,666.67 - $6,666.67/mo
  • Position Location: Austin, Texas
  • Group Step: B20-B22
  • Class: 1934-1935

Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.

Omission of data on the state application is grounds for disqualification of the application. 

Only interviewed applicants will receive notice of the final disposition of the selection process.

OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.

General Description

The Senior Purchaser works within the Office of the Governor (OOG), Financial Services Division (FSD) and reports to the Director of Financial Services. Performs advanced to highly advanced (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services. Prepares, reviews, and tracks Purchase Orders (POs); audits invoices; verifies accuracy of records and maintains well-organized purchasing files and records. May supervise the work of others. Works under minimal supervision, with considerable to extensive latitude for the use of initiative and independent judgment.

Essential Duties

  • Monitors the requisition and ordering of supplies, computer equipment, furniture, and publications for all divisions, including initiating and recommending approval to purchase and/or make emergency purchases in accordance with all state and OOG purchasing procedures.
  • Coordinates the negotiations of contracts and recommends and annual contracts awards.
  • Coordinates and/or develops purchasing program guidelines, procedures, policies, rules, or regulations.
  • Obtains all informal and formal bids, when required, and accesses the Comptroller of Public Accounts bid list contract information. Performs purchasing and vendor research as necessary to ensure accuracy and to achieve cost savings for the agency.
  • Reviews and/or prepares bid specifications. 
  • Reviews contracts to ensure that all necessary procurement procedures have been met.
  • Negotiates and resolves dispute resolutions and settlements and submits complaint reports.
  • Reviews requisitions for completeness and compliance with applicable requirements prior to processing invitations for bid.
  • Monitors and/or maintains the Legislative Budget Board Contract Database for the OOG.
  • Monitors legal and regulatory requirements pertaining to purchasing and procurement. 
  • Attends and represents the OOG in Historically Underutilized Business (HUB) forums and quarterly HUB coordinator meetings.
  • Effectively advises, trains, and assists agency directors and staff in complying with State of Texas and HUB purchasing requirements.
  • Prepares the agency’s procurement plan for approval.
  • Verifies vendor information on the Uniform Statewide Accounting System.
  • Timely and accurately responds to department inquiries pertaining to contract procedures.
  • Prepares and meets all reporting requirements, including semi-annual HUB report data to the Comptroller of Public Accounts.
  • Ensures compliance with purchasing laws, rules, and regulations established by the Comptroller of Public Accounts.
  • Reviews or prepares the delivery of statutorily required reports.
  • Maintains regular work schedule.
  • Performs all other related duties as assigned.

Minimum Qualifications

Purchaser V

  • Graduation from an accredited four-year college or university with a degree in business administration, public administration or a related field; and
  • Four (4) years of progressively responsible experience in office management, administrative and/or staff support in the purchasing or procurement of goods and services; and
  • Certified as a Certified Texas Contract Developer (CTCD) or Certified Texas Procurement Manager (CTPM).

Purchaser VI

  • Graduation from an accredited four-year college or university with a degree in business administration, public administration or a related field; and
  • Five (5) years of progressively responsible experience in office management, administrative and/or staff support in the purchasing or procurement of goods and services; and
  • Certified as a Certified Texas Contract Developer (CTCD) or Certified Texas Procurement Manager (CTPM).

Note: Experience and education may be substituted for one another on a year-for-year basis.  

Preferred Qualifications

  • Experience with Centralized Accounting Payroll/Personnel system (CAPPS) Financials.
  • Experience with Uniform Statewide Accounting System (USAS).

Knowledge, Skills, and Abilities Requirements

  • Extensive knowledge of purchasing and procurement methods and procedures.
  • Extensive knowledge of state procurement principles and practices
  • Knowledge of principles of business administration and accounting.
  • Working knowledge of automated information tracking systems.
  • Knowledge of personal computers and software applications.
  • Skill in gathering and analyzing accurate and relevant information.
  • Skill in verbal and written communication skills.
  • Skill in customer service.
  • Skill in presentations.
  • Ability to evaluate bids.
  • Ability to develop methods and procedures for locating supply sources.
  • Ability to exercise initiative and creativity.
  • Ability to communicate effectively.
  • Ability to handle multiple large projects simultaneously.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to develop and evaluate program policies and procedures.
  • Ability to establish goals and objectives, to devise solutions to program administrative problems.
  • Ability to train.

Registration, Certification or Licensure

Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions

This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.


How to Apply

Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process. 

Apply Online at Work in Texas

Equal Opportunity Employer

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-5873 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.

Contact Human Resources

(512) 463-5873

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