Administrative Assistant (Administrative Assistant IV)

Job #: 2022-117

  • TWC Job #: 15379986
  • Opening Date: 7/08/2022
  • Travel Required: N/A
  • Monthly Salary: $3,333.33 - $3,916.66/mo
  • Position Location: Austin, TX
  • Group Step: A15
  • Class: 0156

Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.

Omission of data on the state application is grounds for disqualification of the application. 

Only interviewed applicants will receive notice of the final disposition of the selection process.

OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.

Benefits

  • Defined Retirement Benefit Plan.
  • Optional 401(k) and 457 accounts.
  • Medical Insurance - State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. State pays 50% of the eligible part-time employee’s premium and 25% for eligible dependents.
  • Optional Benefits such as dental, vision, and life insurance.
  • 8 hours sick leave per month and 8 hours vacation leave per month with potential to earn more with longevity. Part-time employee’s hours are proportional with no longevity.
  • Telework Program – telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

General Description

The Administrative Assistant works within the Office of the Governor, Financial Services Division, and reports to the Director of Financial Services. Performs highly complex (senior-level) administrative support work, which includes making transaction entries in multiple accounting systems, preparing reconciliations and work papers supporting the financial statements. Interacts with staff, governmental agencies, and the public. Develops professional working relationships with internal and external customers. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Duties

  • Supports all accounting functions performed within the Financial Services Division.
  • Conducts Texas Identification Number System (TINS) reviews. Enters transactions and monitors reports.
  • Codes and prepares entries for receipt of funds in the State accounting system and the agency’s internal systems.
  • Answers incoming phone lines; routes calls; assists visitors in the division.
  • Receives, date-stamps, records, and distributes incoming mail and invoices.
  • Receives, records, and ensures the safekeeping of cash/checks.
  • Performs accurate data entry in financial systems.
  • Maintains filing of both paper and electronic documents.
  • Assists in the compilation of financial reports.
  • Provides administrative support to the Director of Financial Services when needed.
  • May prepare and compile presentation and training materials.
  • Maintains regular work schedule.
  • Performs all other related duties as assigned.

Minimum Qualifications

  • High school graduate or equivalent; and
  • Four (4) years of professional experience.

Note: Experience and education may be substituted for one another on a year-for-year basis.

Preferred Qualifications

  • Graduation from an accredited four-year college or university with a degree in accounting.
  • Accounting experience using the Centralized Accounting and Payroll/Personnel System (CAPPS) and the Uniform Statewide Accounting System (USAS).

Knowledge, Skills, and Abilities Requirements

  • Knowledge of office practices and administrative procedures.
  • Knowledge of accounting records.
  • Knowledge of automated accounting systems.
  • Skill in the use of a computer and applicable software.
  • Skill in the use of office equipment, including the use of a calculator.
  • Skill in attention to detail.
  • Ability to work accurately with numerical detail.
  • Ability to analyze, consolidate, and interpret accounting data.
  • Ability to prepare financial and accounting records.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to interpret rules, regulations, policies, and procedures.
  • Ability to communicate effectively.

Registration, Certification or Licensure

Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions

This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.


How to Apply

Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process. 

Apply Online at Work in Texas

Equal Opportunity Employer

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.

Contact Human Resources

(512) 463-5873

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