Administrative Assistant (Administrative Assistant III)

Job #: 2020-32

  • TWC Job #: 13970488
  • Opening Date: 1/23/2020
  • Travel Required: NA
  • Monthly Salary: $3,100.00 - $3,865.00/mo
  • Position Location: Austin, Texas
  • Group Step: A13
  • Class: 0154

Veterans, Reservists or members of the Guard with a Military Occupational Specialty (MOS) code of 42A – Human Resources Specialist, YN – Yeoman, PS – Personnel Specialist, 0111 – Administrative Specialist, 3F5X1 – Administration or other related fields may meet the minimum requirements for this position and are highly encouraged to apply.

Additional Military Crosswalk information can be accessed at: http://www.hr.sao.texas.gov/compensation/militarycrosswalk/mosc_administrativesupport.pdf

In order to qualify for this position a State of Texas Applications must be submitted through Work In Texas. The OOG requires all sections of the state application to be completed.

Only interviewed applicants will receive notice of the final disposition of the selection process. 

General Description

The Administrative Assistant position reports to the Director of Texas Workforce Investment Council (TWIC) within the Office of the Governor (OOG). Performs complex (journey-level) administrative support work. Work involves disseminating information, maintaining filing systems, performing internal administrative support work, and coordinating meetings of TWIC. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Duties

  • Prepares and disseminates information concerning agency programs and procedures.
  • Coordinates logistics for quarterly Council meetings, to include meeting preparation, travel coordination and reimbursement.
  • Prepares and coordinates all purchase requisitions.
  • Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
  • Performs general office duties such as filing and maintaining a filing system, answering and routing phone calls, and ordering and maintaining office supplies.
  • Responds to inquiries and explains policies and procedures.
  • Coordinates meetings, conferences, and seminars.
  • Compiles and enters data for charts, graphs, databases, summaries, or reports.
  • May prepare and compile presentation and training materials.
  • May organize and maintain schedules and travel arrangements for managers and directors.
  • Provides technical guidance and advice on administrative matters to agency executives, management, or other staff.
  • Performs related work as assigned.

Minimum Qualifications

High school graduate or equivalent plus three (3) years of experience in administrative support work.

Note: Experience and education may be substituted for one another on a year-for-year basis.

Knowledge, Skills, and Abilities Requirements

  • Knowledge of office practices and administrative procedures.
  • Skill in the use of standard office equipment and software.
  • Skill in verbal and written communication.
  • Ability to implement administrative procedures; to interpret rules, regulations, policies, and procedures; to communicate effectively; and to provide guidance to others.
  • Ability to demonstrate exceptional attention to detail.
  • Ability to effectively and efficiently solve work problems.
  • Ability to make considered decisions and identify potential unintended consequences.
  • Ability to communicate effectively.
  • Ability to deal with and resolve conflict in a positive manner.

Registration, Certification or Licensure:   Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.  Ability to move up to 35 lbs.  Ability to drive and travel as needed.  Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate media and grant presentations. Business hours of operation are M-F, 8:00 a.m. – 5:00 p.m.. Must be able to work hours during a legislative session that include holidays and as needed. 


The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.