Grant Manager (Grant Coordinator I)
Job #: 2019-78
- TWC Job #: 7425841
- Opening Date: 7/29/2019
- Travel Required: 10%
- Monthly Salary: $3,295.00 – $3,750.00/mo
- Position Location: Austin, Texas
- Group Step: B18
- Class: 1920
Military Occupational Specialist codes that may be applicable to this position: No military equivalent.
Omission of data on the state application is grounds for disqualification of the application.
This position is assigned to the Governor’s Office, Criminal Justice Division (CJD) within the Public Safety Office (PSO) and reports to the Victim Services Administrator. The focus of this position is administering victim services-related grant programs across the state to help them understand their funding opportunities, discuss CJD programs, and provide grants management-related expertise. Performs complex grant development, analysis, monitoring, and management work. A position at this level is distinguished from an entry level position by the level of responsibility assumed and the complexity of duties assigned in managing program activities. Work involves evaluating grant applications for eligibility and appropriateness; assisting with monitoring schedules and reports; and, analyzing performance data to determine the efficacy of CJD-funded programs. Writes and edits reports, briefs, plans, and other documents. Effectively communicates with industry leaders and other professionals to accomplish mutual business objectives. An employee at this level is aware of the needs within the criminal justice system as well as grant management practices and procedures and works under general supervision, with moderate latitude of the use of initiative and independent judgment.
- Effectively plan, implement, coordinate, monitor, and evaluate grant funded programs.
- Analyze grant applications to determine eligibility and compliance with state/federal statutes and best practices.
- Negotiate changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by CJD or the federal government.
- Work with Program Director to develop funding plans and priorities that align with designated state and federal sources of funding.
- Independently review and approve requests for payments involving multi-million dollar state and federal appropriations. Initiate contacts with requestors to discuss potential ineligible items or to request additional documentation to support requested funds.
- Professionally communicate with city and county leaders; state agency executives; and other professionals about grant priorities, guidelines, and requirements. Develop, establish, and maintain productive and effective business relationships with other state and local agencies and organizations as required to fulfill the objectives of this position.
- Analyze grant activities, identify problem areas, provide technical assistance, and work with grantees to develop corrective action plans. Identify agencies who fail to comply and initiate a request for CJD to hold further funds to the agency.
- Represent the Governor’s Office (CJD) at meetings related to division and section funding opportunities and allowable activities. Provide guidance to CJD staff, grantees, applicants, and others, including via conferencing and other means.
- Determine eligibility of requests for grant adjustments, work with grantees to ensure accountability and make recommendations for approval or denial.
- Determine a grantee’s compliance with conditions of funding placed on their grant and remove or clear the conditions when all requirements are met.
- Analyze performance data to identify discrepancies and follows-up with grantee to revise data, as appropriate.
- Manage the collection, organization, and analysis of grant-related data using Excel and Access databases.
- Assist the Program Administrator in coordinating the workflow of grant related activities.
- Provide training to potential and current grant recipients on the application process and reporting requirements.
- Attend conferences, training, and other professional development opportunities to increase job knowledge and technical expertise.
- Perform all other related duties as assigned.
Graduation from an accredited four-year college or university with a degree in social work, psychology, government, criminal justice, business, or a related discipline. Experience and education may be substituted for one another on a year-for-year basis.
One (1) or more years of progressively responsible grant and/or program management experience. Working knowledge and awareness of basic issues involved in sexual violence and trauma; the dynamics of sexual assault, victim advocacy and care; and resources available to victims of sexual violence.
Knowledge, Skills, and Abilities Requirements:
- Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
- Working knowledge of automated information tracking systems.
- Knowledge of the state’s Uniform Grant Management Standards, federal grant regulations, and contract administration.
- Knowledge of personal computers and software applications.
- Knowledge of the principles and practices of public administration and management.
- Skill in grant preparation, development, evaluation, and monitoring.
- Skill in verbal and written communications.
- Skill in planning.
- Skill in budget development.
- Skill in writing and compiling plans and reports.
- Skill in identifying measures of program performance.
- Skill in managing overlapping projects and deadlines.
- Effective critical thinking skills.
- Ability to interpret guidelines, policies, procedures, and regulations.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to establish goals and objectives, to devise solutions to grant management problems.
- Ability to anticipate needs and risk.
- Ability to exercise sound judgment and discretion.
- Ability to exercise initiative and creativity.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to communicate constructively and respectfully.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to work in a team environment.
- Ability to develop and evaluate program policies.
- Ability to communicate effectively.
- Ability to travel.
Registration, Certification or Licensure: Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions: This classification functions in a standard office environment and requires a regular schedule of 8-5, M-F or an alternate schedule to be approved by OOG. Ability to move up to 35 lbs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate media and grant presentations. Must be able to work hours during a legislative session that include holidays and as needed. Repetitive use of a keyboard at a workstation.
The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this job. Employee may perform other related duties as assigned.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtatin a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.