Associate Director for Justice Programs (Program Specialist V)

Job #: 2019-37

  • TWC Job #: 5399386
  • Opening Date: 1/23/2019
  • Travel Required: 10%
  • Monthly Salary: $4,583.33 - $5,166.67/mo
  • Position Location: Austin, Texas
  • Group Step: B21
  • Class: 1574

Military Occupational Specialist codes that may be applicable to this position: 35F, 712X, 040, 0231, 60C0

Omission of data on the state application is grounds for disqualification of the application.

GENERAL DESCRIPTION:

This position is assigned to the Governor’s Criminal Justice Division (CJD) within the Public Safety Office (PSO) and reports to the Director of Justice Programs. This position works with organizations throughout the state to provide important services for law enforcement, prosecution, courts, and other criminal justice agencies and organizations through planning and grant investments. Performs advanced (senior-level) program development, management, and oversight of various CJD-funded or CJD-led criminal justice programs.  A position at this level is distinguished from an entry level position by the level of responsibility assumed and the complexity of duties assigned in managing program activities. Work involves planning, developing, and implementing program management to include validating program needs and potential gaps; and analyzing performance data to determine the efficacy of CJD-funded programs. Writes and edits reports, briefs, plans, and other documents. Trains, leads, assigns, and/or prioritizes the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. An employee at this level is aware of criminal justice activities and related priorities as well as grant management practices and procedures.

ESSENTIAL DUTIES:

  • Oversees the performance of a variety of technical, training, research, planning, policy, program assessment, and administrative activities for assigned programs.
  • Oversees the planning, implementation, coordination, monitoring, and evaluation of grant-funded programs.
  • Provides strategic leadership in developing new programs and initiatives, including statewide initiatives in conjunction with multiple outside partners.
  • Oversees the completion of and monitors required performance reports, and recommends appropriate changes.
  • Work with potential and established grantee partners to collect and share best practices, develop new or revised program requirements, and enable collaboration among organizations.
  • Provides support and collaborates in the planning, development, implementation, analysis, and documentation of programs.
  • Serves as a liaison to program grantees, partners, staff, government agencies, community organizations, or the general public to explain and provide technical assistance on program specifics and requirements.
  • Markets programs to community and professional groups to encourage and/or improve interest in the programs.
  • Oversees and leads monitoring and review of compliance with program policies and procedures, statutes, and rules for assigned program.
  • Leads analysis, recommendations, and preparations of comprehensive literature, statutes, rules, and/or policies and prepares administrative reports, studies, and specialized research projects. 
  • Leads the study and analysis of operations and problems, prepares reports of findings and recommendations, and prepares justifications for procedural or policy changes. 
  • Evaluates information on service delivery system methods, outputs, and activities to identify gaps in resources and recommend improvements.
  • Oversees and facilitates program staff in determining trends and resolving technical problems.
  • Oversees and facilitates in the collection, organization, analysis, and/or preparation of materials in response to requests for program information and reports.
  • Oversees and facilitates analyzation of legislation to develop recommendations for policy in programmatic areas relating to the implementation, improvement, and/or expansion or reduction of program funding.
  • Prepares and evaluates program budget requests.
  • Prepares justifications for the implementation of procedural or policy changes.
  • Recommends and coordinates activities to produce a more effective program.
  • Develops policy and procedure manuals.
  • Trains and mentors others.
  • Facilitates policy development for criminal justice programs.
  • Review grant applications from units of governments and private corporations to determine fit with agency requirements, policies, and best practices.
  • Negotiate changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by CJD or the federal government.
  • Work with section director to develop funding plans and priorities that align with designated state and federal sources of funding.
  • Professionally communicates with CEOs/CFOs of private corporations; city and county leaders; state agency executives; and other professionals about grant priorities, guidelines, and requirements. Develop, establish, and maintain productive and effective business relationships with other state and local criminal justice agencies and organizations as required to fulfill the objectives of this position.
  • Professionally represent the Governor’s Office (CJD) at meetings related to division and section funding opportunities and allowable activities. Provide guidance to CJD staff, grantees, applicants, and others, including via conferencing and other means.
  • Oversees the collection, organization, and analysis of criminal justice data using Excel and Access databases.
  • Attend conferences, training and other professional development opportunities to increase job knowledge and technical expertise.
  • Perform all other related duties as assigned.

MINIMUM QUALIFICATIONS:

Graduation from an accredited four-year college or university with a degree in government, criminal justice programs, business, or a related discipline.  Advanced degree preferred. No less than three years of progressively responsible experience managing and overseeing criminal justice issues and programs. 

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS:

  • Knowledge of local, state, and federal laws related to the program area; of public administration and management techniques; of statistical analysis processes; of budget processes; of research techniques; of training and marketing techniques; and of program management processes and techniques. 
  • Knowledge of automated information tracking systems.
  • Knowledge of the state’s Uniform Grant Management Standards preferred.
  • Knowledge of personal computers and advanced software applications.
  • Knowledge of the principles and practices of public administration and management.
  • Skill in identifying measures or indicators of program performance and in operating computers and applicable software.
  • Skill in strategic verbal and written communications.
  • Skill in strategic planning.
  • Skill in writing and development of plans and reports.
  • Skill in development of measures of program performance.
  • Skill in analytical, intuitive, and critical thinking.
  • Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to market programs; to prepare reports; to develop, evaluate, and interpret policies and procedures; to communicate effectively; and to train, lead, assign, and/or prioritize the work of others.
  • Ability to identify problems, evaluate options, and implement effective solutions.
  • Ability to establish goals and objectives, to devise solutions to programmatic and grant management challenges.
  • Ability to anticipate and address needs and risk.
  • Ability to exercise sound judgment and discretion.
  • Ability to exercise high level of initiative and creativity.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to develop and evaluate program policies.
  • Ability to communicate effectively.
  • Ability to communicate constructively and respectfully.
  • Ability to receive feedback respectfully and constructively and focus on continued professional growth.
  • Ability to travel.

Registration, Certification or Licensure:   Valid Texas Drivers License.

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.  Ability to move up to 35 lbs.  Ability to drive and travel as needed.  Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person.  Must be able to observe and evaluate media and grant presentations. Must be able to work hours during a legislative session that include holidays and as needed.  Repetitive use of a keyboard at a workstation. Work with overlapping projects and deadlines. Work as a team member. Have direct customer contact. Work with sensitive and confidential information.


The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.