Proofreader (Editor II)

Job #: 2018-73

  • TWC Job #: 3580672
  • Opening Date: 5/17/2018
  • Travel Required: NA
  • Monthly Salary: $4,500.00 - $4,666.67/mo
  • Position Location: Austin, Texas
  • Group Step: B19
  • Class: 1876

Military Occupational Specialist codes that may be applicable to this position: 46, 46Q, MC, 165X, 4531, 4591, 45

Omission of data on the state application is grounds for disqualification of the application.


Performs advanced (senior-level) editorial work.  Work involves coordinating the laying out, indexing and revising of content of written materials in preparation for final publication and assisting in final distribution.  May supervise the work of others.  Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.  This position reports to the Director of Constituent Communication and performs fundamental research and writing duties.  Works routinely with correspondence, basic work flow research and information assistance duties in accordance with approved procedures associated with timely processing, reviewing, responding and forwarding of incoming constituent and ceremonial requests.  Performs basic editing, proofreading and research.  Reviews internal and external correspondence, reports, presentations and materials for proper spelling, grammar, punctuation and content appropriateness.  Performs several functions professionally while working within tight deadlines in a highly demanding environment.  Works collaboratively with other division writers.  May contribute to the development and dissemination of a departmental style manual.  Assists in training Constituent Communication personnel in adherence to approved style requirements.  Recommends, updates and/or writes department policies, procedures and web content.  Regularly exercises a high degree of initiative and sound independent judgment.  Performs all other related duties as assigned, including hands-on assistance with mailings and communications, if required to meet a departmental goal or deadline.


  • Writes, edits and proofreads correspondence that accurately reflects the administration’s position on issues. Uses a full range of reference and research tools, including the Internet, internal subject matter experts and available information technology resources to deliver flawless final release documents on schedule.
  • Performs final edit and proofreading of documents to ensure proper content and format consistency.
  • Assists the division in meeting specific production and customer service outcomes, including logging and sorting incoming inquiries in a timely manner and performing routine research as required.  Works according to division policies and procedures.
  • Drafts department correspondence according to the approved agency format.
  • Performs data entry and mail merges as required.  Demonstrates personal computer proficiency in a Windows environment and using Microsoft Office Suite products.  Formats and maintains spreadsheets, databases and other internal reports.  Documents sources of data.  Compiles, synthesizes and manipulates data.  
  • Formats, keyboards, proofreads and edits department correspondence, press releases, copy and other materials.  Assembles and collates attachments and corresponding materials where required.  Reviews outgoing correspondence for completeness, content, dates and signatures.
  • Conducts data searches as required.  Trains other department staff in use of the database as authorized.
  • Performs general office, administrative and professional functions incidental to division activities, including: answering and screening constituent phone calls, providing customer assistance verbally and/or in writing, responding to other requests for information and technical assistance, and screening and responding to mail.
  • Provides technical, administrative and general office support to other areas of the department, including the Information and Referral function and Ceremonial Services.
  • Prepares reports of editorial activities.
  • May prioritize staff workload and set appropriate deadlines.
  • May supervise the work of others.
  • Establishes and maintains regular and reliable attendance.
  • Performs all other related duties as assigned.  


Experience in editorial work.  Graduation from an accredited four-year college or university with a degree in English, journalism, public relations, marketing or a related field of study, plus at least one (1) year of related work experience as a writer, editor, publicist or similar, demonstrating advanced skills and experience in communications, computing, information research, and technology.  Proficient in data entry, word processing, business correspondence management, spreadsheets, and other electronic communications and software.  Demonstrates skilled use of automated information tracking systems and advanced use of Microsoft Office Suite products, including Word, Access, Excel and PowerPoint.  Experience and education may be substituted for one another on a year-for-year basis. 


  • Thorough knowledge of the English language, including usage and nuances.
  • Comprehensive knowledge of the operations of state government.
  • Knowledge of local, state and federal laws and regulations relevant to program areas.
  • Knowledge of the techniques and methods of planning, organizing and writing various types of materials.
  • Skill in advanced computing and information research, and proficiency in performing data entry, word processing, business correspondence formatting, mail merges, database and spreadsheet creation, and electronic communications.
  • Skill in editing and proofreading.
  • Skill in providing accuracy and in-depth detail.  
  • Skill utilizing advance style guides such as AP Style Guide. 
  • Skill in use of automated information tracking systems.
  • Skill in keyboarding, statistical tracking and reporting, and ability to prepare complex materials for presentation or public release, including graphs, manuals, PowerPoint presentations and other technical information.
  • Ability to compose original and basic content for use in agency correspondence, press releases, reports and the Internet or Intranet.
  • Ability to work according to established department and agency policies and procedures.
  • Ability to write draft and final copy for internal review, routing and external publication and distribution, as authorized and subject to final supervisory approval for release. 
  • Ability to compose and/or recommend other business correspondence and written material for Office of the Governor use as appropriate.
  • Ability to communicate the governor’s position on a wide variety of issues. 
  • Ability to successfully manage multiple or competing projects within tight timelines, demonstrating keen attention to detail.
  • Ability to supervise the work of others. 
  • Ability to communicate effectively whether orally and/or in writing (English).  Ability to follow instructions and communicate instructions and procedures clearly.

Registration, Certification or Licensure:    Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.   Ability to drive and travel as needed.  Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc.  Must be able to communicate and exchange accurate information via phone, computer and in person.  Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats.  Must be able to work hours during a legislative session that include holidays and as needed.  Must be able to handle stress effectively and demonstrate interpersonal skills with a varied spectrum of stakeholders.  The demands of the job will require reasoning and decision-making capabilities within a fast-paced environment.