Program Specialist (Program Specialist II)
Job #: 2025-24
- TWC Job #: 16809113
- Travel Required: up to 5%
- Monthly Salary: $4,166.67 - $4,666.67
- Position Location: Austin, Texas
- Group Step: B18
- Class: 1571
- Status: Open
Program Specialist – Austin, Texas
The Office of the Governor is looking for a Program Specialist (Program Specialist II) to work in the Economic Development and Tourism Office (EDT) - Business and Community Development Division.
Who We Are
The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.
What You’ll Earn
The salary is $4,166.67 - $4,666.67 a month ($50,000.04 - $56,000.04 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits
What You’ll Do
This is a job that performs moderately complex (journey-level) consultative, administrative, technical, and program support work. Work involves coordinating procurement, contracts, disbursements, and special projects and assignments with staff and external organizations, when appropriate. Demonstrates efficiency, superior customer focus, and strong interpersonal effectiveness whether communicating with others over the telephone or in person.
- Responds to high number of complex and routine information requests — both written and oral.
- Develops and maintains filing, recordkeeping, and records management systems.
- Handles sensitive documentation/information and maintains confidentiality and integrity of data at all times.
- Maintains contract files and manages a BCD document tracking system, ensuring orderly recordkeeping systems and adherence to records retention policies.
- Coordinates meetings, events, and conferences.
- Assists in the preparation of materials for meetings, events, conferences, and special projects, as needed.
- Assists in planning and development, procurement, organization, and gathering and shipping of materials.
- Prepares and reconciles financial records for BCD, preparing regular and ad hoc reports, as requested.
- Reconciles and approves financial invoices for payment by Financial Services.
- Prepares purchase requisitions, bid specifications, contracts, and related financial documents.
- Monitors the work of contractors involved with providing services for division initiatives.
- Acts as a customer service representative to explain and provide technical assistance on agency programs.
- Assists staff in data collection, organization and/or preparation of materials in response to requests for program information.
- Assists staff in determining trends and resolving technical problems.
- Assists staff in the preparation of disbursement documents.
- Prepares administrative reports, and assists with program area functions, operations and with the development of plans to initiate and address areas of concern.
- Assists in the development of administrative policies and procedures.
- Monitors and reviews compliance with program policies and procedures, statutes, and rules for assigned program(s).
- Provides administrative and technical assistance to BCD staff, including maintaining files, contacts, and calendars, as directed.
- Serves as back-up Additional Duty Safety Officer (ADSO) for the division.
- Serves as back-up Public Information Request coordinator for the division.
- Serves as back-up for front desk coverage.
- Serves as back-up Travel Liaison for the division. Coordinates and processes travel related forms and documents.
- Demonstrates subject matter expertise, professional confidence, and clarity when representing the office.
- Remains well informed of division and OOG initiatives, operations, news releases, web content, programs, statewide trends, and OOG policies and procedures.
- May recommend and coordinate activities to produce a more effective program.
- May train others within the division, as needed.
How You’ll Qualify
- High school graduate or equivalent; and
- Two (2) years of experience in administrative support, office work, program support, or customer service-related positions.
Note: Experience and education may be substituted for one another on a year-for-year basis.
You’re a Great Fit with
- Graduation from an accredited four-year college or university with a degree;
- Bilingual in Spanish; and
- Experience with multi-line phone system.
Other Things to Know and When You Should Apply
It’s a great job for a professional who enjoys administrative support work. Apply now by submitting a state of Texas application. Applications are reviewed daily.
Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
Veterans
Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources
(512) 463-5873