Administrative Assistant (Administrative Assistant IV)
Job #: 2025-15
- TWC Job #: 16784234
- Opening Date: 11/05/2024
- Travel Required: N/A
- Monthly Salary: $4,312.50 - $4,812.50
- Position Location: Austin, TX
- Group Step: 0156
- Class: A15
- Status: Open
Administrative Assistant – Austin, Texas
The Office of the Governor is looking for an Administrative Assistant (Administrative Assistant IV) to work in the Appointments Division.
Who We Are
The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.
What You’ll Earn
The salary is $4,312.50 - $4,812.50 a month ($51,750.00 - $57,750.00 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits
What You’ll Do
This is a job that performs highly complex (senior-level) administrative support work. Work involves confidential and sensitive correspondence and communications that requires contact with middle and high-level managers in addition to extensive contact with the public. May provide guidance to others. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
- Provides administrative assistance to division staff, including maintaining files, contacts, and calendars, as directed.
- Performs general office duties such as greeting guests, answering phone calls from internal and/or external customers, monitoring division email inboxes, and routing all incoming communications to the appropriate recipient(s).
- Responds to high number of complex and routine information requests — both written and oral.
- Manages and maintains the Director’s schedule.
- Coordinates meetings, conferences, and seminars.
- Monitors and maintains office inventory and maintenance requirements as appropriate. Ensures operation of equipment by calling for repairs.
- Remains well-informed of division and OOG initiatives, operations, new releases, web content, programs, statewide trends, OOG policies and procedures.
- Assists with timely and accurate data entry into the office database.
- Assists in planning, including logistics, gathering and shipping of materials and development of materials for special meetings, events and conferences, as assigned.
- Assists the Public Information Request Coordinator for the division in responding to valid requests for public information.
- Serves as Additional Duty Safety Officer (ADSO) for the division.
- Serves as backup to the Travel Liaison for the division. Assists with coordinating and processing travel related forms and documents.
- Serves as backup to the Purchase Requisition Coordinator for the division.
- Serves as backup to the Records Management Coordinator for the division. Develops and maintains filing, recordkeeping, and records management systems.
How You’ll Qualify
- High school graduate or equivalent; and
- Three (3) years of experience in administrative support, office work, program support, or customer service-related position.
Note: Experience and education may be substituted for one another on a year-for-year basis.
You’re a Great Fit with
- Graduation from an accredited two-year college or four-year university with a degree in business administration, management, human resources, government, public administration, or related field; and
- Strong communication and computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
Other Things to Know and When You Should Apply
It’s a great job for a professional who enjoys providing administrative support. Apply now by submitting a state of Texas application. Applications are reviewed daily.
Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
Veterans
Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources
(512) 463-5873