Office Administrator (Program Specialist IV)
Job #: 2025-06
- TWC Job #: 16771651
- Opening Date: 10/10/2024
- Travel Required: N/A
- Monthly Salary: $4,583.34 - $5,416.67
- Position Location: Austin, Texas
- Group Step: B20
- Class: 1573
- Status: Open
Office Administrator – Austin, Texas
The Office of the Governor is looking for an Office Administrator (Program Specialist IV) to work in the Texas Semiconductor Innovation (CHIPS) Office.
Who We Are
The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.
What You’ll Earn
The salary is $4,583.34 - $5,416.67 a month ($55,000.08 - $65,000.04 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits
What You’ll Do
This is a job that performs highly complex (senior-level) consultative and administrative services and technical assistance work. Work involves office administration; planning, developing, and implementing major CHIPS program(s); and providing consultative services and technical assistance to program staff, government agencies, community organizations, or the general public.
- Performs an array of administrative, technical, research, planning, policy, and program assessment activities.
- Performs office administration; to include sorting and distribution of mail, telephone communication, and greeting visitors.
- Coordinates and maintains schedules, calendars, and travel on behalf of the Executive Director.
- Schedules and coordinates meetings; prepares, reviews, and finalizes meeting notices, agendas, and handouts for distribution and/or posting.
- Collects, compiles, and analyzes research data; prepares reports of research findings.
- Collects, organizes, analyzes, and/or prepares materials in response to requests for program information and reports.
- Assist in performing grant administration; coordinates, monitors, and evaluates grant funded programs.
- Reviews submitted grant applications and assists in determining an applicant’s eligibility for award based on established criteria.
- Collaborates with program staff in determining trends and resolving technical problems.
- Monitors, reviews, and evaluates compliance with program policies and procedures, statutes, and rules for assigned program.
- Assists in developing program policies, procedures, standards, and manuals in accordance with program objectives and goals.
- Assists in preparing and evaluating program budget requests.
- Assists with preparation of periodic and special reports and ensures that deadlines are met.
- Serves as the Additional Duty Safety Officer (ADSO) for the division.
- Serves as the Public Information Request (PIR) Coordinator for the division. Maintains compliance with strict PIR timelines. Distributes PIR notices, collects data, and replies in timely fashion.
- Serves as the Records Management Coordinator for the division. Maintains well-organized and accurate automated systems, files, and records.
- Serves as the Travel Liaison for the division. Coordinates and processes travel related forms and documents. Assists other staff on travel-related issues.
- Serves as the Purchase Requisition Coordinator for the division. Timely reviews, reconciles, and processes payment of invoices, approved purchase orders, and travel requests.
How You’ll Qualify
- High school graduate or equivalent; and
- Four (4) years of progressively responsible experience in program management, research, grants, or in an administrative assistance, support, and coordination role.
Note: Experience and education may be substituted for one another on a year-for-year basis.
You’re a Great Fit with
- Graduation from an accredited four-year college or university with a degree in business administration, accounting, public relations, marketing, radio, television and film, or a related degree.
Other Things to Know and When You Should Apply
It’s a great job for a professional who likes to do consultative and administrative services and technical assistance. Apply now by submitting a state of Texas application. Applications are reviewed daily.
Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
Veterans
Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources
(512) 463-5873