Information Governance Manager (Program Specialist V)
Job #: 2024-68
- TWC Job #: 16589777
- Opening Date: 5/17/2024
- Travel Required: N/A
- Monthly Salary: $5,416.67 - $5,833.34
- Position Location: Austin, Texas
- Group Step: B21
- Class: 1574
- Status: Open
Information Governance Manager – Austin, Texas
The Office of the Governor is looking for an Information Governance Manager (Program Specialist V) to work in the Information Services Division.
Who We Are
The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.
What You’ll Earn
The salary is $5,416.67 - $5,833.34 a month ($65,000.04 - $70,000.08 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits
What You’ll Do
This is a job that performs advanced (senior-level) program administration, consultative services, and technical assistance work. Work involves planning, developing, and implementing the agency’s Records and Information Management (RIM) Program, including the agency’s Record Retention Schedule, and providing consultative services and technical assistance to agency staff. Serves as the agency Records Management Officer (RMO). Assists the Information Services Director with cyber security reporting, training, and monitoring.
- Administers the agency’s Records and Information Management (RIM) Program established by law under Texas Government Code, Section 441.183.
- Develops RIM guidelines, policies, and procedures for records and information in all formats.
- Serves as the agency’s point of contact to the Texas State Library and Archives Commission (TSLAC).
- Develops, maintains, and revises the agency’s Records Retention Schedule (RSS), ensuring the RRS accurately reflects the records created and maintained by the agency.
- Ensures the RRS meet all requirements and is certified by TSLAC.
- Develops and updates the agency’s accessibility policies and procedures.
- Designs, implements, and operates a distributed capability for accessibility across as the agency’s divisions.
- Develops and maintains the agency’s accessibility and data classification performance metrics and dashboards; reports on progress and improvements.
- Develops and updates the agency’s data classification policies and procedures.
- Monitors data classification of agency’s electronic records and conducts related training; ensures integration with ARCHIE (TAC 202.1(5), 202.24).
- Minimizes retention and facilitates disposal of PII.
- Provides assistance with auditing and reporting (TAC 202.26).
- Identifies RIM training needs for staff and develops training materials.
- Assists with developing and maintaining the agency’s data privacy policy/program and associated training (TAC 202.26).
- Conducts RIM training for New Employee Orientation (NEO) and conducts agency-wide RIM training as needed.
- Works with agency’s executives, General Counsel, Information Services, program heads, and others to ensure record capture, protection, and management of all agency records.
- Determines need for and assists in identifying requirements for automating records and information management program.
- Tracks and identifies RIM trends and resolves operational problems.
- Monitors and evaluates the budget for RIM services.
- Monitors RIM related services and reconciles, evaluates, and reports service performance.
- Assists with risk management policies, procedures, and training (TAC 202.26).
How You’ll Qualify
Four (4) years of experience in records and information management or closely related experience.
Note: Experience and education may be substituted for one another on a year-for-year basis.
You’re a Great Fit with
- Graduation from an accredited four-year college or university with a degree in library science, information science, or a related field;
- Five (5) years of experience in RIM, including implementing RIM initiatives through division or department coordinators;
- Experience managing and maintaining a RRS for a government organization; and
- Experinece with electronic records, applying RIM principles and best practices, and records storage procedures.
Other Things to Know and When You Should Apply
It’s a great job for a professional who has experience with accessibility and is passionate about records and information management. Apply now by submitting a state of Texas application. Applications are reviewed daily.
Certified Records Manager (CRM) from the Institute of Certified Records Managers required on or before the first anniversary of hire date.
Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
Veterans
Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources
(512) 463-5873