Executive Assistant (Executive Assistant IV)
Job #: TSC-04
- TWC Job #: 16670754
- Opening Date: 7/09/2024
- Travel Required: 10%
- Monthly Salary: $4,484.67 - $7,909.41
- Position Location: Austin
- Group Step: B23
- Class: 0166
- Status: Open
Executive Assistant – Austin, Texas
Texas Space Commission is looking for an Executive Assistant (Executive Assistant IV).
Who We Are
The Texas Space Commission works to promote innovation in the field of space operations and commercial aerospace opportunities, including the integration of space, aeronautics, and aviation industries into the Texas economy. We are located primarily within the Texas State Capitol Complex in Austin.
What You’ll Earn
The salary is $ 4,848.67 - $ 7,909.41 a month ($58,184.04 - $94,912.92 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits
What You’ll Do
This is a job that performs highly advanced (senior-level) professional assistance work highly complex (senior-level) professional assistance by working in a fast-paced and demanding professional environment for the Texas Space Commission. Work involves coordination of high-level administrative operations, including coordination of calendars and meeting requests, as well as managing day-to-day activities for the Executive Director and other executive-level personnel.
- Develops, reviews, interprets, and communicates administrative policies, procedures, standards, and methods.
- Prepares, reviews, and finalizes meeting notices, agendas, and handouts for distribution and/or posting.
- Communicates objectives, tasks, and decisions to Commission staff on behalf of the Executive Director.
- May plan programs and other administrative matters within the Commission.
- Effectively makes, coordinates, and maintains appointments, schedules, and calendars; develops trip itineraries and presentation handout materials; and coordinates travel for the Executive Director.
- Greets visitors to the Executive Director’s office.
- Coordinates meetings and schedules on behalf of the Executive Director.
- Independently and correctly prioritizes calls and emerging issues to determine when prompt, higher-level Commission follow-up action may be required. Demonstrates a sense of urgency and commitment in handling all caller and visitor inquiries.
- Effectively plans, coordinates, and performs executive assistant office management, professional and administrative duties, including oral and written communication, scheduling, telephone communication, mail sorting and distribution.
- Assists with planning and preparing miscellaneous data, reports, presentations, and documents. Prepares and organizes background documents for the Executive Director.
- Reviews and evaluates mail and customer requests or inquiries to identify items requiring priority attention.
- Timely reviews, reconciles and processes payment of invoices, approved purchase orders, and travel requests.
- Maintains well-organized and accurate records and electronic files.
- Independently and timely responds to letters and general correspondence of a routine nature or as authorized. Ensures internal review, approvals, and authorization for all sensitive information prior to release.
- May assist with Power Point presentations.
- Takes and conveys clear, accurate and concise messages.
- Demonstrates sustained knowledge of Commission, press releases and matters of public interest.
- Conducts research, compiles data, and prepares papers for consideration and presentation by executives, Commission staff, customers, and visitors.
- Completes expense and mileage reports for an executive(s).
- Coordinates and processes travel related forms and documents. Assists other staff on travel-related issues.
- Maintains visitor logs.
How You’ll Qualify
- High school graduate or equivalent; and
- Five (5) years of professional experience working as an administrative assistant at a state agency with responsibility for responding to multiple phone lines, switchboard duties or as an administrative assistant tasked with providing technical or program support, including office, purchasing and customer service.
Note: Experience and education may be substituted for one another on a year-for-year basis.
You’re a Great Fit with
- Graduation from an accredited four-year college or university with major course work in business administration, public relations, communication, public administration, government, political science, or a related field.
- Demonstrated proficiency and sustained competency in Microsoft Word, PowerPoint, and Excel systems.
- Demonstrated experience in properly handling confidential information.
- Experience with accepted business practices, principles and procedures involved in providing services.
- Experience with office practices and administrative procedures.
- Knowledge of intergovernmental relations.
- Knowledge of the legislative process.
Other Things to Know and When You Should Apply
It’s a great job for a professional who likes to perform in a fast-paced and demanding professional environment. Apply now by submitting a state of Texas application. Applications are reviewed daily.
Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
Veterans
Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources
(512) 463-5873