Grant Manager (Grant Specialist III)
Job #: 2023-09
- TWC Job #: 15568375
- Opening Date: 9/16/2022
- Travel Required: 10%
- Monthly Salary: $3,800.00-$5,416.67/mo
- Position Location: Austin, Texas
- Group Step: B20
- Class: 1921
Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
- Defined Retirement Benefit Plan.
- Optional 401(k) and 457 accounts.
- Medical Insurance - State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. State pays 50% of the eligible part-time employee’s premium and 25% for eligible dependents.
- Optional Benefits such as dental, vision, and life insurance.
- 8 hours sick leave per month and 8 hours vacation leave per month with potential to earn more with longevity. Part-time employee’s hours are proportional with no longevity.
- Telework Program – telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
The Grant Manager works within the Office of the Governor, Public Safety Office (PSO) – Victim Services Team, and reports to the Victim Services Administrator. The focus of this position is to work with organizations throughout Texas to support victim services-related programs through planning and grant investments. Performs highly complex (senior-level) grant development, coordination, analysis, monitoring, and administration work. A position at this level is distinguished from an entry level position by the level of responsibility assumed and the complexity of duties assigned in managing program activities. Work involves evaluating grant applications for eligibility and appropriateness; assisting with monitoring schedules and reports; and, analyzing performance data to determine the efficacy of funded programs. Writes and edits reports, briefs, plans, and other documents. Effectively communicates with applicants, grantees, subject matter experts and other professionals to accomplish mutual objectives. An employee at this level is aware of the needs of the criminal justice system, as well as grant management practices and procedures. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
- Effectively plans, implements, coordinates, monitors, and evaluates grant funded programs.
- Coordinates and reviews grant applications to determine eligibility and compliance with program guidance, state and federal statutes, and other requirements.
- Manages and monitors grant projects.
- Negotiates changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by the PSO or the federal government.
- Independently reviews and approves requests for payments involving multi-million dollar state and federal appropriations.
- Initiates contact with requestors to discuss potential ineligible items or to request additional documentation to support requested funds.
- Professionally communicates with CEOs/CFOs of private corporations; city and county leaders; state agency executives; and other professionals about grant priorities, guidelines, and requirements.
- Develops, establishes, and maintains productive and effective business relationships with other state and local criminal justice agencies and organizations as required to fulfill the objectives of this position.
- Analyzes grant activities, identifies problem areas, provides technical assistance, and works with grantees to develop corrective action plans.
- Identifies agencies who fail to comply and initiates a request for the PSO to hold further funds to the agency.
- Develops and executes monitoring schedules and reports.
- Prepares and reviews grant closeout materials.
- As assigned, represents the Governor’s Office (PSO) at meetings related to division funding opportunities and allowable activities.
- Provides guidance to PSO staff, grantees, applicants, and others, including via conferencing and other means.
- Determines a grantee’s compliance with conditions of funding placed on their grant and removes or clears the conditions when all requirements are met.
- Reviews performance targets, reported metrics, and prior performance to assess whether a potential continuation grant or active grant is meeting its goals.
- Manages the collection, organization, and analysis of data using Excel and Access databases.
- Assists Program Administrator in coordinating the workflow of grant-related activities.
- Contributes to process improvement efforts by identifying concerns and trends related to grantee compliance, identifying process issues or opportunities to streamline, and drafting new or revised processes or checklists, as assigned.
- Provides training to potential and current grant recipients on the application process and reporting requirements.
- Attends conferences, trainings, and other professional development opportunities to increase job knowledge and technical expertise.
- May work with supervisor to develop funding plans and priorities that align with designated state and federal sources of funding.
- May serve as a liaison between funding sources and the federal government.
- Maintains regular work schedule.
- Performs all other related duties as assigned.
- Graduation from an accredited four-year college or university; and
- One (1) year of progressively responsible experience in grant or program management.
Note: Experience and education may be substituted for one another on a year-for-year basis.
Knowledge, Skills, and Abilities Requirements
- Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
- Working knowledge of automated information tracking systems.
- Knowledge of the state’s Uniform Grant Management Standards, federal grant regulations, and contract administration.
- Knowledge of personal computers and software applications.
- Knowledge of the principles and practices of public administration and management.
- Skill in verbal and written communications.
- Skill in planning.
- Skill in writing and compiling plans and reports.
- Skill in identifying measures of program performance.
- Effective critical thinking skills.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to establish goals and objectives, to devise solutions to grant management problems.
- Ability to anticipate needs and risk.
- Ability to exercise initiative and creativity.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to develop and evaluate program policies.
- Ability to communicate effectively.
- Ability to travel.
Registration, Certification or Licensure
Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions
This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources