Program Coordinator (Program Specialist II)
Job #: 2022-97
- TWC Job #: 15281981
- Opening Date: 5/11/2022
- Travel Required: 10%
- Monthly Salary: $3,500.00 - $4,000.00/mo
- Position Location: Austin, Texas
- Group Step: B18
- Class: 1571
Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
- Defined Retirement Benefit Plan.
- Optional 401(k) and 457 accounts.
- Medical Insurance - State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. State pays 50% of the eligible part-time employee’s premium and 25% for eligible dependents.
- Optional Benefits such as dental, vision, and life insurance.
- 8 hours sick leave per month and 8 hours vacation leave per month with potential to earn more with longevity. Part-time employee’s hours are proportional with no longevity.
- Telework Program – telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
The Program Coordinator works within the Office of the Governor, Public Safety Office (PSO) – Crime Stoppers Team, and reports to Director of Texas Crime Stoppers. Performs moderately complex (journey-level) grant development, analysis, monitoring, and program management work. Work involves managing Crime Stoppers grant programs and certifications, as well as coordinating training related activities. The Program Coordinator works with organizations throughout the state to support local Crime Stoppers programs through planning and grant investments. Writes and edits reports, briefs, plans, and other documents. Effectively communicates with industry leaders and other professionals to accomplish mutual business objectives. An employee at this level is aware of the needs within the criminal justice system, as well as grant management practices and procedures. May provide guidance to others. Works under general supervision, with limited latitude for the use of initiative and independent judgment.
- Effectively plans, implements, coordinates, monitors, and evaluates grant-funded programs.
- Analyzes grant applications to determine eligibility and compliance with state statutes and policies.
- Analyzes grant activities, identifies problem areas, provides technical assistance, and works with grantees to develop corrective action plans.
- Identifies agencies who fail to comply and initiates a request for PSO to hold further funds to the agency.
- Negotiates changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by PSO.
- Works with Director of Texas Crime Stoppers to develop funding plans and priorities for Crime Stopper organizations.
- Collaborates with other staff to ensure that state goals are met relative to the management of the Crime Stoppers Assistance Fund.
- Independently reviews and approves requests for payments from Crime Stopper organizations.
- Initiates contact with requestors to discuss potential ineligible items or to request additional documentation to support requested funds.
- Determines eligibility of requests for grant adjustments, works with grantees to ensure accountability and makes recommendations for approval or denial.
- Determines a grantee’s compliance with conditions of funding placed on their grant and removes or clears the conditions when all requirements are met.
- Analyzes performance data to identify discrepancies and follows-up with grantees to revise data, as appropriate.
- Monitors and reviews compliance with program policies and procedures, statutes, and rules for certified local Crime Stoppers programs.
- Coordinates timely processing of Crime Stoppers organization certification applications, including verifying program documents, data entry, and corresponding with local program personnel as needed to obtain all materials relevant to certification requirements, including other related program requirements.
- Works with Community Supervision and Corrections Departments to maintain accurate data on distribution of court fees to certified local Crime Stoppers programs.
- Conducts training and public presentations on Crime Stoppers operations and PSO grant procedures.
- Provides support and collaborates in the planning, development, implementation, analysis, and documentation of an agency program.
- Represents the Governor’s Office (PSO) at meetings related to division funding opportunities and allowable activities.
- Provides guidance to staff, grantees, applicants, and others, including via conferencing and other means.
- Reviews administrative practices and programs, and assists in developing and recommending program guidelines, procedures, policies, rules and regulations.
- Maintains a working knowledge of federal, state, and PSO guidelines and regulations.
- Manages the collection, organization, and analysis of programmatic and grant-related data using Excel and Access databases.
- Professionally communicates with city and county leaders; state agency executives; school administrators, law enforcement agencies, professional associations, and other professionals about grant priorities, guidelines, and program requirements.
- Develops, establishes, and maintains productive and effective business relationships with other state and local agencies and organizations as required to fulfill the objectives of this position.
- Responds to inquiries regarding program or administrative regulations, policies, and procedures.
- Provides reliable and superior technical assistance and training, including over the telephone, in writing and in-person and at various conference and conventions.
- Maintains regular work schedule.
- Performs all other related duties as assigned.
- Graduation from an accredited four-year college or university with a degree in government, criminal justice programs, business, or a related; and
- One (1) year of progressively responsible grant and/or program management experience.
Note: Experience and education may be substituted for one another on a year-for-year basis.
Two (2) years of progressively responsible grant and/or program management experience.
Knowledge, Skills, and Abilities Requirements
- Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
- Working knowledge of automated information tracking systems.
- Knowledge of the state’s Uniform Grant Management Standards, federal grant regulations, and contract administration.
- Knowledge of personal computers and software applications.
- Knowledge of the principles and practices of public administration and management.
- Skill in grant preparation, development, evaluation, and monitoring.
- Skill in verbal and written communications.
- Skill in planning.
- Skill in budget development.
- Skill in writing and compiling plans and reports.
- Skill in identifying measures of program performance.
- Skill in managing overlapping projects and deadlines.
- Effective critical thinking skills.
- Ability to interpret guidelines, policies, procedures, and regulations.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to establish goals and objectives, to devise solutions to grant management problems.
- Ability to anticipate needs and risk.
- Ability to exercise sound judgment and discretion.
- Ability to exercise initiative and creativity.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to communicate constructively and respectfully.
- Ability to work in a team environment.
- Ability to communicate effectively.
- Ability to travel.
Registration, Certification or Licensure
Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions
This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-5873 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources