Sexual Assault Survivors’ Task Force Administrative Assistant (Administrative Assistant IV)
Job #: 2022-95
- TWC Job #: 15281932
- Opening Date: 5/11/2022
- Travel Required: 10%
- Monthly Salary: $2,748.00 - $4,337.00/mo
- Position Location: Austin, Texas
- Group Step: A15
- Class: 0156
Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
- Defined Retirement Benefit Plan.
- Optional 401(k) and 457 accounts.
- Medical Insurance - State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. State pays 50% of the eligible part-time employee’s premium and 25% for eligible dependents.
- Optional Benefits such as dental, vision, and life insurance.
- 8 hours sick leave per month and 8 hours vacation leave per month with potential to earn more with longevity. Part-time employee’s hours are proportional with no longevity.
- Telework Program – telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
The Sexual Assault Survivors’ Task Force (SASTF) Administrative Assistant works within the Office of the Governor, Public Safety Office (PSO) and reports to the SASTF Administrator. Performs highly complex (senior-level) administrative support and coordination for the Sexual Assault Survivors’ Task Force established by HB 1590. This task force advises the legislature on statewide efforts to prevent child and adult sexual assault and develop policy recommendations on topics including training, evidence kit collection, forensic exams, and minimum standards for sexual assault survivor care. Work involves coordinating SASTF meetings, disseminating information to various parties, including SASTF members, and performing other internal administrative support work. Frequently contacts a variety of internal and external stakeholders. May provide guidance to others. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
- Coordinates SASTF meetings, SASTF Steering Committee meetings, and other meetings as required.
- Coordinates, prepares, edits, and distributes meeting materials, meeting minutes, meeting correspondence, and other documents.
- Maintains and updates SASTF program documents, including SASTF membership lists, timelines, reports, summaries, policies and procedures, and training and operating manuals.
- Compiles and edits SASTF data for charts, graphs, and databases.
- Assists in analyzing data, and supports preparation of data summaries and reports.
- Ensures that SASTF website and online resource director content is comprehensive and up-to-date.
- Assists with preparation of periodic and special reports and ensures that deadlines are met.
- Assists with research and editing of agency publications such as brochures, forms, manuals, and reports.
- Manages and maintains schedules and travel arrangements.
- Prepares and compiles presentation and training materials.
- May respond to general inquiries regarding SASTF activities.
- Maintains regular work schedule.
- Performs all other related duties as assigned.
- High school graduate or equivalent; and
- Four (4) years of progressively responsible experience in administrative assistance, support and coordination.
Note: Experience and education may be substituted for one another on a year-for-year basis.
- Five (5) years of progressively responsible experience in administrative assistance, support and coordination.
- Experience in the field of criminal justice, victim advocacy or crime victim rights.
Knowledge, Skills, and Abilities Requirements
- Knowledge of office practices and administrative procedures.
- Skill in customer service.
- Skill in the use of standard office equipment and software, including Microsoft Office Word, PowerPoint, Excel and Outlook.
- Ability to implement new administrative systems and procedures and to evaluate their effectiveness.
- Ability to understand and interpret rules, regulations, policies and procedures.
- Ability to communicate effectively verbally and in writing with internal and external stakeholders.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to coordinate.
- Ability to multi-task.
- Ability to pay close attention to detail.
- Ability to meet deadlines.
- Ability to exercise initiative and creativity.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to create charts, graphs and tables from a variety of datasets using Microsoft products.
Registration, Certification or Licensure
Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions
This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-5873 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources