Executive Assistant (Executive Assistant I)
Trabajo No.: 2025-09
- No. de trabajo TWC: 16774137
- Fecha de apertura: 10/15/2024
- Requiere viajar: 5%
- Salario mensual: $4,416.67 - $4,583.34
- Ubicación de puesto: Austin, Texas
- Paso de grupo: B17
- Clase: 0160
- Status: Open
Executive Assistant – Austin, Texas
The Office of the Governor is looking for an Executive Assistant (Executive Assistant I) to work in the Executive Office.
Who We Are
The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.
What You’ll Earn
The salary is $4,416.67 - $4,583.34 a month ($53,000.04 - $55,000.08 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits
What You’ll Do
This is a job that performs complex (journey-level) professional assistance work for executive staff. Work involves coordinating high-level administrative operations, including disseminating information, preparing correspondence, coordination of calendars and meetings, preparing and editing reports and documents, and maintaining filing systems. Maintains strict confidentiality and works within tight deadlines with competing priorities, demonstrating independence, interpersonal effectiveness, teamwork, and the ability to manage and maintain well-organized functions and details in all areas as assigned. May be on-call responsive to emergencies and business peaks, including during legislative sessions, special sessions, evenings, weekends and holidays as required.
- Plans, coordinates, and performs office management and administrative assistant duties, including oral and written communication, scheduling, telephone communication, purchasing, mail sorting and distribution, and record maintenance.
- Greets visitors, receives and promptly fields internal and external telephone inquiries, and sets up conference calls for the executive staff. Makes logical and timely caller and visitor referrals.
- Independently and correctly prioritizes calls and emerging issues to determine when prompt, higher-level OOG follow-up action may be required. Demonstrates a sense of urgency and commitment in handling all caller and visitor inquiries.
- Maintains reception area visitor logs.
- Operates electronic mail systems and coordinates the flow of information, internally or with other organizations.
- Communicates objectives, tasks, and decisions to staff on behalf of executive staff.
- Prepares and disseminates information concerning agency programs, services, and procedures.
- Coordinates and schedules travel and appointments for Executive staff.
- Compiles materials for meetings, conferences, seminars, presentations, and trainings.
- Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
- Conducts administrative reviews of reports, documents, applications, or summaries to ensure administrative completeness.
- Creates, maintains, compiles, and enters data for databases, summaries, and reports.
- Maintains filing systems, including recording information, updating paperwork, or maintaining documents, records, correspondence, or other material.
- Assists with preparing Power Point presentations.
- Responds to inquiries regarding technical program or administrative regulations, policies, and procedures.
- Provides input into developing and revising administrative policies, procedures, and systems, and provides guidance and interpretation on policies and procedures.
- Demonstrates sustained knowledge of OOG issues and press releases and matters of public interest.
- Researches, analyzes, and leads administrative and special projects as assigned.
- Handles sensitive and confidential situations accordingly.
How You’ll Qualify
- High school graduate or equivalent; and
- Four (4) years of experience in administrative support, office work, program support, or customer service-related position.
Note: Experience and education may be substituted for one another on a year-for-year basis.
You’re a Great Fit with
- Graduation from an accredited two-year college or four-year university with a degree in business administration, management, human resources, government, public administration, or related field; and
- Strong communication and computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
Other Things to Know and When You Should Apply
It’s a great job for a professional who likes to perform professional assistance work. Apply now by submitting a state of Texas application. Applications are reviewed daily.
Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
Veterans
Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources
(512) 463-5873