Executive Assistant (Executive Assistant I)
Trabajo No.: 2024-70
- No. de trabajo TWC: 16594165
- Fecha de apertura: 5/21/2024
- Requiere viajar: N/A
- Salario mensual: $4,583.34 - $5,000.00
- Ubicación de puesto: Austin, Texas
- Paso de grupo: B17
- Clase: 0160
- Status: Open
Executive Assistant – Austin, Texas
The Office of the Governor is looking for an Executive Assistant (Executive Assistant I) to work in the Texas Workforce Investment Council.
Who We Are
The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.
What You’ll Earn
The salary is $4,583.34 - $5,000.00 a month ($55,000.08 - $60,000.00 a year).
Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more: https://www.ers.texas.gov/Active-Employees/Health-Benefits
What You’ll Do
This is a job that performs complex (journey-level) professional assistance and administrative support for the Executive Director and/or lead staff of the Texas Workforce Investment Council. Work involves coordinating high-level administrative operations for the Council and acts as the office manager.
- Serves as the Travel Liaison for the Council. Coordinates travel and reimbursement for Council staff and Governor-appointed members.
- Serves as the Purchase Coordinator for the Council. Prepares and coordinates all purchase requests and requisitions; serves as the Council’s liaison to the Texas Workforce Commission (Council’s fiscal agent) and vendors for all purchasing functions.
- Maintains the Council’s administrative databases, to include the Contact database, Correspondence database, and Work Catalog.
- Prepares and edits complex correspondence, memos, charts, presentations, and spreadsheets – to include the annual preparation of the work plan kickoff and the Council’s agency data requests.
- Provides input into developing and revising administrative policies, procedures, and resources; provides guidance and interpretation on policies and procedures.
- Receives visitors, answers and screens phone calls, takes messages, and sets-up conference calls.
- Assists in planning or preparing reports, correspondence, studies, forms, manuals, and publications.
- Supports timeline and logistics for quarterly Council and biannual subcommittee meetings, as well as other meetings as required by the Executive Director.
- Prepares notices or agendas for meetings and hearings; serves as the Council’s primary liaison to the Secretary of State’s Texas Register for compliance with the Open Meetings Act.
- Coordinates calendars, meetings, and conferences; develops itineraries and presentation/ handout materials for the Executive Director and/or lead staff.
- Serves as the Records Management Coordinator for the Council. Maintains the division’s records management and ARCHIE functions.
- May communicate objectives, tasks, and decisions to staff on behalf of the Executive Director.
- May assist with coordination and preparation of administrative assignments, programs, and other administrative matters under the guidance or supervision of assigned lead staff.
- May assist the Executive Director with general human resource management actions and budget preparation.
How You’ll Qualify
One (1) year of experience in an administrative program area or administration management.
Note: Experience and education may be substituted for one another on a year-for-year basis.
You’re a Great Fit with
Graduation from an accredited four-year college or university with a degree.
Other Things to Know and When You Should Apply
It’s a great job for a professional with experience in administrative management. Apply now by submitting a state of Texas application. Applications are reviewed daily.
Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.
Veterans
Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources
(512) 463-5873