Texas Film Commission
Menu

Dallas Producers Association Executive Director

  • Project Type: Industry
  • Pay Status: Paid
  • Production Company / Studio: Dallas Producers Association (DPA)
  • Location: Dallas, TX

The Executive Director is the Dallas Producers Association (DPA) operational engine—coordinating board initiatives, growing and serving the membership, stewarding sponsors and partners, and ensuring clean, timely execution across events, finances, and communications. This role turns board strategy into calendarized action and measurable outcomes while maintaining an excellent member and sponsor experience.

Core Responsibilities

Board Operations & Organizational Management

  • Serve as primary operational partner to the Board; implement board decisions.
  • Prepare a concise Monthly ED Report: key activities, membership metrics, sponsorship pipeline, event outcomes, financial snapshot, and issues/decisions needed.
  • Maintain governance hygiene: board calendar, agendas, minutes, annual filings, policies, vendor and sponsor agreements, and a tidy digital archive.
  • Build light SOPs for repeatable workflows (events, renewals, sponsorship assets, etc)

Financial Stewardship (in partnership with Treasurer)

  • Maintain up-to-date P&L and Balance Sheet; support monthly reporting to the Board.
  • Coordinate invoices, payouts, reimbursements, vendors, and EOY accounting.
  • Support QuickBooks hygiene (class/category usage, receipts, reconciliation cadence).
  • Track program/event budgets and actuals

Membership Growth & Engagement

  • Own the membership funnel: awareness → application → onboarding → renewal.
  • Execute growth and marketing campaigns to drive new members.
  • Drive activation: volunteer sign-ups, committee participation, speaker referrals, and member spotlights.

Sponsorship & Partnerships

  • Retain current sponsors while nurturing new leads.
  • Build and maintain a sponsor pipeline; work with board members to warm leads and close renewals/new partners.
  • Develop marketing materials to support sponsorships
  • Maintain strategic relationships with regional film commissions and allied organizations; coordinate mutual value (co-promotions, panels, resource sharing).

Events & Programs (ongoing DPA events)

  • Support the board on yearly programming.
  • Own the run-sheet and logistics: venue booking, insurance, ticketing and registration, A/V & recording, signage, catering, check-in, and post-event follow-ups.
  • Coordinate with the board on speakers/content; secure backups and handle confirmations and tech checks.
  • Ensure capture: photos/short video, slides/links, and a post-event recap to members and sponsors as necessary.

Texas Production Expo (TPE) — Board-Led, ED-Supported

  • Support the Board’s TPE leadership with vendor and facility coordination, layouts, and load-in/out logistics.
  • Track sponsor and exhibitor deliverables; invoice and reconcile payments.
  • Maintain the master timeline, risk log, and day-of command sheet; coordinate volunteers and staffing.

Communications & Brand Execution

  • Maintain website event listings, sponsor recognition, and membership calls-to-action.
  • Publish a consistent monthly digest (events, advocacy, member news, sponsor highlights).
  • Manage social posting calendar tied to membership drives, events, and sponsor commitments.
  • Keep templated assets current (email headers, slides, social frames, name badges).

Qualifications

  • 5–10+ years in nonprofit, association, or production-adjacent operations; strong record of getting things done with lean resources.
  • Proven experience in membership or customer lifecycle management (CRM, renewals, segmentation).
  • Sponsor development experience (renewals, packaging, asset delivery, reporting).
  • Event operations proficiency (A/V basics, vendor management, permits/COIs, on-site execution).
  • Financial fluency (QuickBooks or similar, basic GAAP awareness, reconciliations, simple budgets).
  • Strong writing, presentation, and stakeholder management skills.

Tools: QuickBooks; Google Workspace/Microsoft 365; a membership/CRM platform (e.g., GlueUp, WildApricot, MemberStack, aMember); Mailchimp or equivalent; basic web CMS; project trackers (Asana/Trello/Notion).

Ability to work evenings and weekends as needed for events; reliable transportation. Most live in the Dallas - Ft. Worth metroplex.

As with any workplace, the film and television industries can present a wide range of potential occupational health and safety hazards to workers. The Texas Film Commission expects all productions, regardless of budget to employ best practices such as establishing a workplace harassment prevention policy as well as maintaining overall industry safety standards in order to encourage and accomplish safety on set. Please visit the Safety On Set page for additional industry safety resources as well as information about employee rights and laws in Texas.

Project posted December 12, 2025