ImageHouse Media

  • Project Type: Industry
  • Pay Status: Paid
  • Location: McAllen

  • Via ImageHouse Media:
    ImageHouse Media is looking for a Full-Time Administrative Assistant to help grow the agency. This is a salaried position.

    Executive Administrative Assistant - ImageHouse Media

    Job Description:

    • • Performs administrative and technical support for the CEO.
    • • Prepares and disseminates information concerning agency projects and procedures.
    • • Prepares financial reports for clients.
    • • Prepares, edits and distributes correspondence, reports and various other documents, including highly confidential information.
    • • Assists in compiling and analyzing data, making calculations and preparing reports.
    • • Assists with monitoring work flow and prepares related email correspondence.
    • • Greets clients and serves as administrative support.
    • • Assists in project development and execution for clients with regards to advertising projects.
    • • Coordinates travel plans and travel reimbursements.
    • • Researches a variety of different industries and stay up to date with Marketing Trends.
    • • Maintains filing, record-keeping and records management systems.
    • • Maintains supplies and equipment for the office.
    • • Assists in planning, scheduling and coordinating meetings, training sessions, conferences, webinars and conference calls.
    • • Work is performed under general supervision with moderate latitude for use of initiative and independent judgment.
    • • Attends work on a regular, timely and consistent basis.
    • • Strong organizational and attention to detail skills required.
    • • Performs other duties as assigned.

    Knowledge Skills Abilities:

    • • A positive and proactive attitude is a must.
    • • Knowledge of administrative procedures related to office management, planning, quick books and human resources administration.
    • • Skill in using Mac desktops and computer software programs including software for word processing, spreadsheets, emails, calendaring, organizational software, and presentations as evidenced by formal course work, training and/or previous work experience.
    • • Skill in composing logical, clear and concise correspondence using appropriate grammar and punctuation and applying a thorough knowledge of business letter writing formats, style and protocol.
    • • Skill in maintaining and organizing multiple projects with precision.
    • • Ability to work independently with little direct supervision.
    • • Ability to manage, organize and prioritize multiple tasks.
    • • Ability to handle confidential and sensitive information with tact and discretion.
    • • Ability to work with clients and staff in person and/or on the phone with a high level of customer courtesy.
    • • Ability to keep confidential records and prepare accurate reports from various sources, handle multiple tasks simultaneously and handle interruptions.
    • • Ability to analyze and solve work problems and plan and handle administrative issues.


    • • 1 to 3 years of administrative experience needed
    • • Associates Degree/Certification
    • • Bachelors Degree Preferred, but not required
    • • Bilingual Preferred

    Learn more about ImageHouse Media at

  • Submit résumés to:

Project posted December 19, 2017