ATX TV Operations Coordinator

Project Type: Industry
Pay Status: Paid
Production Company / Studio: ATX TV
Location: Austin
Start Date: Friday, January 6, 2023

A celebration of all things television, ATX TV is hiring an Operations Coordinator. In this high-profile position, the Operations Coordinator will provide support to the Co-Presidents and Director of Operations in developing and overseeing event logistics (virtual and in person) for ATX TV and the annual ATX TV Festival, ensuring policies and procedures are reviewed for accuracy and consistency to achieve organizational goals in a timely and effective manner.

Additionally, the Operations Coordinator will:

Coordinate the annual ATX TV Pitch Competition submissions and planning
Assist with Festival attendee communications and administration of the ATX TV Membership Program
Strategize and implement programming to grow Community Engagement both virtually and in Austin

Responsibilities will include:

Coordinate event logistics including but not limited to tracking/managing RSVPs, run of show, virtual recording schedules, venue, A/V, volunteers, and vendors such as catering, rentals, signage, permitting, etc.
Along with the Director of Operations, will manage event set up, break down and run point at events
Work with partners on collecting necessary assets for invitation, website, event programs
Ensure all necessary products and equipment are shipped/delivered to venue and shipped back/returned after event
Manage onsite festival production materials, and inventory of all Festival supplies, equipment, and rentals
Oversee merch inventory and manage order fulfillment, as well as serving as point for event merchandise
Produce reports and use data on attendance, expenses, and processes to inform improvements for future Festivals
Track and organize receipts needed for reimbursements as needed
Set, coordinate, and track Zoom meetings and webinars for ATX TV internal and external meetings, Pitch Competition events, and ATX TV Member events
Research projects as needed, including but not limited to new operational methods that advance accessibility, DEI, and environmental efforts
Assist with ATX TV general correspondence and answer customer service emails
Provide administrative support for Co-Presidents, including but not limited to calendar management & scheduling for Directors’ professional calendar, checking voicemail messages, and booking travel as needed

Qualifications:

Excellent organizational skills and attention to detail, as well as the ability to manage time and adhere to deadlines, are a must.
Ability to prioritize and manage multiple tasks and responsibilities with discretion and good judgment.
Ability to work independently and as part of a team.
Excellent written, verbal, and interpersonal communication skills.
Ability to thrive in a fast-paced environment while supporting multiple tasks.
Ability to travel, work evenings, and weekends as required for events per direction from Director of Operations
Frequently required to stand/walk for long periods of time and/or assist with moving boxes, equipment, etc. during events. Ability to lift 50 lbs. Manual dexterity is required for keyboard and computer use.
Previous festival/event experience is a plus.
Working knowledge of MS Word, Power Point, Excel; experience with Adobe Creative Suite a plus
Passion for television and cultural events a plus

ATX TV, as part of the Penske Media Corp. (PMC) family of brands, is committed to the health and wellness of our employees, the company pays 100% of the monthly health, dental and vision plan premiums for the employee and their family.

Click here to apply.

Project posted January 6, 2023