Transportation Coordinator (Austin Film Festival)

Job Description:

• Evaluate and facilitate Festival transportation based on guests’
• travel accommodations, Conference needs, Red Carpets and other special events,
• Audio/Visual needs, lighting equipment, Festival Set-up and Break-down (Venue
• Logistics and Registration) needs and other circumstances determined by the Executive
• Director, Conference Director, Conference Coordinator, Development Director, and Film
• Department

RESPONSIBILITIES:
The responsibilities of the Transportation Coordinator include but are not limited to:
• Work with the Volunteer, Conference, and Film Departments for determining
driving needs and schedules
• Recruit, train and oversee scheduling of Transportation volunteers/interns
• Collect the necessary documentation to obtain driving records for all drivers
• Must perform one test drive with each driver that has not driven with the Festival
in the past
• Manage and dispatch the team of qualified drivers for all Festival needs
• Organizing and providing necessary materials such as maps, contact lists and
relevant communication devices for drivers
• Act as the sole scheduler for all Festival vehicles and needs (SUVs, vans,
shuttles)
• Check vehicles (cars, SUVs, vans, shuttles) out at the end of shifts, usually
around 1:30am-2:00am
• Book and coordinate shuttle bus transportation for Festival events and parties,
such as the Film Texas BBQ Party
• Inquire and coordinate any towing needs during the Festival
• Coordinate all airport logistics including lane closures and greeting desk at
Austin-Bergstrom International Airport
• Work directly Conference Coordinator with travel and hotel
information for all the Conference guests and panelists (150-200)
• Coordinate the transportation for Red Carpet film talent and their guest(s)
• Creating Weekly Status Reports and reporting to the Executive Director
regarding updates
• Attending AFF Staff Meetings
• Set weekly timeline meetings with Managing Director
• Adhering to and completing a predetermined timeline
• Providing exemplary customer service
• Providing wrap up and completion materials
• Commitment to the AFF Mission Statement

QUALIFICATIONS:
• Strong analytical and problem-solving skills
• Risk assessment and crisis management skills
• Demonstrate great leadership skills at all times
• Excellent oral and written communication skills, as well as interpersonal skills.
• Experience managing and effectively communicating to large groups of people
• Quick Learner and highly adaptable to changing environment and situations
• Must be able to function on little sleep and high stress situations
• Highly organized both physically and mentally
• Microsoft Office skills required
• Must be very efficient at using Microsoft Excel (efficient enough to solve most
planning and logistic problems with Excel rather than using it only as chart)
• Understanding of basic insurance policies and guidelines regarding vehicles and
drivers
• Extensive customer service experience
• Must have the ability to prioritize, adapt and delegate in high stress situations
• Must exercise patience and remain level-headed under stress
• Must be over the age of 25
• Must provide driving record and proof of insurance
• Must be available during the Austin Film Festival which takes place October 29 – November 5, 2026