Accounts Payable Accountant (Accountant I-II)
Job #: 2020-50
- TWC Job #: 14065559
- Opening Date: 4/23/2020
- Travel Required: N/A
- Monthly Salary: $2,595.33-$3,750.00/month
- Position Location: Austin, Texas
- Group Step: B14,B15
- Class: 1012,1014
Veterans, Reservists or members of the Guard with a Military Occupational Specialty (MOS) code of 36A- Financial Manager, FIN10- Finance, 65WX- Cost Analysis, or other related fields may meet the minimum requirements for this position and are highly encouraged to apply.
In order to qualify for this position a State of Texas Applications must be submitted through Work In Texas. The OOG requires all sections of the state application to be completed.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
This Accountant position is hired to work within the Office of the Governor (OOG), Financial Services Division reporting to the Director of Financial Services. Depending upon the applicant’s prior working experience, the position may be offered as an Accountant I or II. Performs entry-level accounting work which includes preparing and processing payment vouchers in accordance with Comptroller’s Prompt Payment Act and OOG’s standard accounting policies and procedures. Responsible for verifying that all necessary and required supporting documentation is available for purchase of goods/services. Interacts with staff, governmental agencies, and the public. The level of initiative and independent judgement will depend on the classification into which the applicant is hired.
- Supports all functions performed within the Financial Services Division.
- Prepares/processes payment vouchers including but not limited to utilities, office supplies, and contracts. Ensures all required and proper documentation is attached and verifiable.
- Answers incoming phone lines; routes calls; assists visitors in the division.
- Receives, date-stamps, records, and distributes incoming mail and invoices.
- Receives, records, and ensures the safekeeping of cash/checks.
- Performs accurate data entry in financial systems.
- Updates the internal tracking system for the status of travel and purchase requisitions. Encumbers all travel orders.
- Maintains filing of both paper and electronic documents.
- Coordinates records retention functions for the division.
- Maintains office supply inventory.
- Assists in the compilation of financial reports.
- May serve as backup to process daily APC report in FIS and distributes check remittances to vendors.
- May serve as backup for processing and auditing travel vouchers.
- Provides administrative support to the Director of Financial Services when needed.
- Maintains regular work schedule.
- Performs all other duties as assigned.
Education: Graduation from high school or equivalent.
- Experience with accounting or bookkeeping principles.
- One (1) year of accounting experience.
- Experience with accounting or bookkeeping principles.
- Two (2) years of accounting experience.
State government financial and accounting experience.
Note: Experience and education may be substituted for one another on a year-for-year basis.
Knowledge, Skills, and Abilities Requirements
- Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.
- Knowledge of accounting records.
- Knowledge of automated accounting systems, preferably of Uniform Statewide Accounting System (USAS) and MIP.
- Knowledge of personal computers and software, preferably of Excel, Word, and Access.
- Skill in the use of office equipment, including the use of a calculator.
- Skill in attention to detail and accuracy.
- Ability to review work for accuracy.
- Ability to work accurately with numerical detail.
- Ability to prepare financial and accounting records.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to communicate effectively.
- Ability to interpret and apply accounting procedures to transactions.
- Ability to walk and stand for extended periods of time.
Registration, Certification or Licensure
- Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions
This classification functions in a standard office environment and requires a regular work schedule. Will need to move about the office to access file cabinets, office machinery, etc. Ability to move up to 35 lbs. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data reports and invoices. Work with overlapping projects and deadlines. Work as a team member. Have direct customer contact. Must be able to work a regular 8-hour workday and extended hours during a legislative session that include holidays and as needed.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.