Program Coordinator (Program Specialist IV)

Job #: 2023-07

  • TWC Job #: 15552096
  • Opening Date: 9/09/2022
  • Travel Required: 10%
  • Monthly Salary: $4,000 - $5,000/mo
  • Position Location: Austin, Texas
  • Group Step: B20
  • Class: 1573

Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.

Omission of data on the state application is grounds for disqualification of the application. 

Only interviewed applicants will receive notice of the final disposition of the selection process.

OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.

Benefits

  • Defined Retirement Benefit Plan.
  • Optional 401(k) and 457 accounts.
  • Medical Insurance - State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. State pays 50% of the eligible part-time employee’s premium and 25% for eligible dependents.
  • Optional Benefits such as dental, vision, and life insurance.
  • 8 hours sick leave per month and 8 hours vacation leave per month with potential to earn more with longevity. Part-time employee’s hours are proportional with no longevity.
  • Telework Program – telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

General Description

This Program Coordinator works within the Governor’s Office, Public Safety Office (PSO) – Homeland Security Grants Division, and reports to the Preparedness Programs Administrator.  The focus of this position is working with organizations throughout the state to support terrorism preparedness efforts through planning and grant investments.  Performs highly complex (senior-level) analysis, research, and coordination work related to federal homeland security grant investments. Work involves analyzing financial and performance data to determine and document the efficacy of funded programs, managing and tracking federally required documentation, and coordinating training related activities. The focus of this position is working with organizations throughout the state to support terrorism preparedness efforts through planning and grant investments. Trains, lead, assigns, and/or prioritizes the work of others, which may include serving in a team lead capacity. An employee at this level is aware of state priorities as well as grant management practices and procedures. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Duties

  • Provides of a variety of technical, training, research, planning, policy, program assessment, and administrative activities for assigned programs.
  • Assists in the planning, implementation, coordination, monitoring, and evaluation of grant-funded programs.
  • Participates in developing new programs and initiatives, including statewide initiatives in conjunction with multiple outside partners.
  • Provides support and collaborates in the planning, development, implementation, analysis, and documentation of programs.
  • Oversees the completion of and monitors required performance reports and recommends appropriate changes.
  • Serves as a liaison to program grantees, partners, staff, government agencies, community organizations, or the general public to explain and provide technical assistance on program specifics and requirements.
  • Assists in analysis, recommendations, and preparations of comprehensive literature, statutes, rules, and/or policies and prepares administrative reports, studies, and specialized research projects. 
  • Assists in the study and analysis of operations and problems, prepares reports of findings and recommendations, and prepares justifications for procedural or policy changes. 
  • Facilitates program staff efforts to determine trends and resolve technical problems.
  • Facilitates the collection, organization, analysis, and/or preparation of materials in response to requests for program information and reports.
  • Prepares and evaluates program budget requests.
  • Prepares justifications for the implementation of procedural or policy changes.
  • Assists in developing policy and procedure manuals.
  • Reviews grant applications from units of governments and private corporations to determine fit with agency requirements, policies, and best practices.
  • Negotiates changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by PSO or the federal government.
  • Assists in developing funding plans and priorities that align with designated state and federal sources of funding.
  • Professionally communicates with CEOs/CFOs of private corporations; city and county leaders; state agency executives; and other professionals about grant priorities, guidelines, and requirements.
  • Develops, establishes, and maintains productive and effective business relationships with other state and local public safety agencies and organizations.
  • Professionally represents the Governor’s Office at meetings related to division funding opportunities and allowable activities. Provides guidance to PSO staff, grantees, applicants, and others, including via conferencing and other means.
  • Maintains regular work schedule.
  • Performs all other related duties as assigned.

Minimum Qualifications

  • Graduation from an accredited four-year college or university; and
  • Four (4) years of progressively responsible experience in grant or program management.

Note: Experience and education may be substituted for one another on a year-for-year basis.  

Knowledge, Skills, and Abilities Requirements

  • Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Working knowledge of automated information tracking systems.
  • Knowledge of the state’s Texas Grant Management Standards, federal grant regulations, and contract administration.
  • Knowledge of the principles and practices of public administration and management.
  • Skill in the use of personal computers and software applications.
  • Skill in verbal and written communications.
  • Skill in planning.
  • Skill in writing and compiling plans and reports.
  • Skill in identifying measures of program performance.
  • Effective critical thinking skills.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to establish goals and objectives, to devise solutions to grant management problems.
  • Ability to anticipate needs and risk.
  • Ability to exercise initiative and creativity.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to develop and evaluate program policies.
  • Ability to communicate effectively.
  • Ability to travel.

Registration, Certification or Licensure

Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions

This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.


How to Apply

Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process. 

Apply Online at Work in Texas

Equal Opportunity Employer

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-8315 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.

Contact Human Resources

(512) 463-5873

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