Performance and Records Coordinator (Program Specialist IV)

Job #: 2022-61

  • TWC Job #: 15110207
  • Opening Date: 2/16/2022
  • Travel Required: 5%
  • Monthly Salary: $3,800.00 - $5,000.00/mo
  • Position Location: Austin, Texas
  • Group Step: B20
  • Class: 1573

Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.

Omission of data on the state application is grounds for disqualification of the application. 

Only interviewed applicants will receive notice of the final disposition of the selection process.

OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.

Benefits

  • Defined Retirement Benefit Plan.
  • Optional 401(k) and 457 accounts.
  • Medical Insurance - State pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. State pays 50% of the eligible part-time employee’s premium and 25% for eligible dependents.
  • Optional Benefits such as dental, vision, and life insurance.
  • 8 hours sick leave per month and 8 hours vacation leave per month with potential to earn more with longevity. Part-time employee’s hours are proportional with no longevity.
  • Telework Program – telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

General Description

The Performance and Records Coordinator works within the Office of the Governor (OOG), Public Safety Office (PSO) and reports to the Director of Grants Administration. Performs highly complex (senior-level) consultative services and technical assistance work. Work involves planning, developing, and implementing agency grant progress/performance management programs, coordinating PSO records management and Public Information Request responses, and providing consultative services and technical assistance to program staff, governmental agencies, community organizations, and other stakeholders. May provide guidance to others. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Duties

  • Collaborates in the planning, development, implementation, analysis, and documentation of the PSO’s data collection methods for state and federal progress/performance reporting requirements for all PSO sub-grants.
  • Serves as a liaison with state and federal partners regarding progress/performance reporting requirements, includes collaborating with program staff to determine trends and resolve technical problems.
  • Coordinates the submission of progress/performance data to the applicable state or federal agencies, entities, or organizations.
  • Monitors, reviews, and evaluates compliance with state and federal reporting policies and procedures, statutes, and rules for all PSO managed grant funds.
  • Reviews reports for completeness, compliance with standards, uniformity in method, and adherence to statutes, departmental policies, and legal decisions.
  • Coordinates with program managers to evaluate progress in meeting state and federal progress/performance reporting goals.
  • Obtains local, county, and statewide data to develop reports and recommendations.
  • Prepares and reviews reports on the effectiveness of progress/performance reporting activities, at the request of management.
  • Assists in the collection, organization, analysis, and/or preparation of materials in response to requests for progress/performance reporting information and reports.
  • Analyzes grant guidance to develop recommendations for policy changes to improve the effectiveness of grantee progress/performance reporting.
  • Studies and analyzes operations and problems, prepares reports of findings and recommendations, and prepares justifications for the implementation of procedural or policy changes.
  • Collects, organizes, analyzes, and prepares materials in response to Public Information Requests.
  • Coordinates records management for the division and communicates policy updates and rule changes to division staff.
  • Trains PSO staff, grantees, and others on PSO systems and processes.
  • May prepare and provide presentations for professional organizations, governmental entities, and the public.
  • May develop policy and procedure manuals, as well as guides and reference materials for grantees.
  • Maintains regular work schedule.
  • Performs all other related duties as assigned.

Minimum Qualifications

  • Graduation from an accredited four-year college or university with a degree in government, accounting, business, analytics, statistics or a related field; and
  • Three (3) years of progressively responsible experience in program management, grants, data analysis, research, and/or reporting work.

Note: Experience and education may be substituted for one another on a year-for-year basis.  

Preferred Qualifications

Knowledge of the state’s Uniform Grant Management Standards.

Knowledge, Skills, and Abilities Requirements

  • Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Working knowledge in conducting data searches and in evaluating and translating large amounts of data.
  • Working knowledge of automated information tracking systems.
  • Knowledge of the principles and practices of public administration and management.
  • Knowledge of personal computers and software applications.
  • Knowledge of statistics and analyzing data sets.
  • Skill in identifying measures or indicators of program performance.
  • Skill in verbal and written communications.
  • Skill in planning.
  • Skill in writing and compiling plans and reports.
  • Effective critical thinking skills.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to establish goals and objectives, to devise solutions to grant management problems.
  • Ability to anticipate needs and risk.
  • Ability to exercise sound judgment and discretion.
  • Ability to exercise initiative and creativity.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to develop and evaluate program policies.
  • Ability to communicate effectively.

Registration, Certification or Licensure

Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions

This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.


How to Apply

Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process. 

Apply Online at Work in Texas

Equal Opportunity Employer

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-5873 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.

Contact Human Resources

(512) 463-5873

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