Economic Development Finance Coordinator (Administrative Assistant III)
Job #: 2022-12
- TWC Job #: 14844759
- Opening Date: 10/01/2021
- Travel Required: NA
- Monthly Salary: $2,600.00 - $3,300.00/mo
- Position Location: Austin, Texas
- Group Step: A13
- Class: 0154
Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
The Economic Development Finance Coordinator works within the Office of the Governor (OOG), Economic Development - Finance (EDFin) Division and reports to the Director of Economic Development Finance. Performs complex (journey-level) clerical and administrative office support related activities. Work involves providing administrative support including disseminating information, data entry, assisting with maintaining filing systems, coordinating meetings, and preparing and editing reports and documents. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
- Prepares and distributes correspondence, reports, studies, forms, and documents for EDFin.
- Performs general office duties such as filing and maintaining a filing system, answering and routing phone calls, and ordering and maintaining office supplies.
- Coordinates the organization of board meetings, virtual conferences, and seminars. Prepares any related materials for each, which may include board books and the posting to the Texas Secretary of State register.
- Works with EDFin staff to manage standard operating procedures and training tools for each of EDFin’s programs.
- Responds to inquiries regarding technical program or administrative regulations, policies, and procedures.
- Performs data entry for EDFin programs – primarily for Events, Enterprise Zone Program and Texas Enterprise Fund.
- Assists with tracking statutory timelines for program areas.
- Coordinates and processes travel related forms and documents for the division.
- Coordinates and processes purchase requisitions for the division.
- Assists with records management and retention efforts.
- Serves as the Public Information Request (PIR) Coordinator for EDFin.
- Serves as the Additional Duty Safety Officer (ADSO) for EDFin.
- Maintains regular work schedule.
- Performs all other related duties as assigned.
- High school graduate or equivalent; and
- Three (3) years of experience as a receptionist with responsibility for responding to multiple phone lines, switchboard duties or as an administrative assistant tasked with providing technical or program support, including office, clerical and customer service.
Note: Experience and education may be substituted for one another on a year-for-year basis.
- Graduation from an accredited four-year college or university.
- Strong communication and computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
Knowledge, Skills, and Abilities Requirements
- Knowledge of personal computers and software applications.
- Knowledge of office practices and administrative procedures.
- Skill in customer service.
- Skill in verbal and written communications.
- Skill in organization, record keeping, and maintenance.
- Ability to exercise initiative, creativity and broad communication skills.
- Ability to exercise tact and courtesy. Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to communicate effectively.
- Ability to handle multiple tasks simultaneously.
Registration, Certification or Licensure
Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions
This classification functions in a standard office environment. Ability to move up to 20 Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-5873 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources