Legislative Assistant (Program Specialist III)
Job #: 2022-02
- TWC Job #: 14788347
- Opening Date: 9/01/2021
- Travel Required: NA
- Monthly Salary: $3,520.33 - $4337.00 /mo
- Position Location: Austin, Texas
- Group Step: B19
- Class: 1572
Veterans, Reservists or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
The Legislative Assistant works within the Office of the Governor (OOG), Legislative Affairs Division and reports to the Director of Legislative Affairs. Performs complex (journey-level) consultative services and technical assistance work. Effectively assists the division directors with a broad range of duties, including but not limited to administrative and legislative duties. During business peaks, may be required to work additional hours as required to get the job done. Additionally, this position is also responsible for providing support and assistance to the Division with administrative functions in connection with travel, scheduling, coordinating conference rooms, and ordering supplies. Will work with staff to help ensure that plans are implemented and deadlines are met, and will coordinate or provide technical assistance to staff as needed. Maintains strict confidentiality as required and works within tight deadlines for competing priorities. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
- Greets and assists visitors, including officials from other agencies.
- Answers the telephone, routes messages, evaluates and answers questions.
- Facilitates and coordinates communication with legislators, state officials, agency personnel, etc.
- Schedules and coordinates meetings/appointments for the Legislative Affairs Division as well as the Director of Budget and Policy; anticipates and prepares information for meetings.
- Assists with public inquiries regarding pending legislation.
- Researches and helps provide responses to legislator and staff questions.
- Works with legislative staff to provide information on issues important to the Governor.
- Assists with monitoring legislative committee meetings and writing status reports.
- Assists with tracking legislation; monitors bill status and notify bill analysts.
- Reviews and organizes mail for the Legislative division; highlights important information.
- Types letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
- May develop, schedule, and conduct training.
- Serves as the Additional Duty Safety Officer for the division.
- Serves as the Records Management Coordinator for the division.
- Maintains regular work schedule.
- Performs all other related duties as assigned.
- Graduation from an accredited four-year college or university with a degree in business administration, government, political science or related field;
- General knowledge of the Texas Legislature;
- Must be able to work extended hours during legislative session as needed;
- Three (3) of professional experience.
Note: Experience and education may be substituted for one another on a year-for-year basis.
Preferred Qualifications: Advanced knowledge of the legislative process.
Knowledge, Skills, and Abilities Requirements
- Thorough knowledge of House and Senate rules.
- Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
- Working knowledge of automated information tracking systems.
- Knowledge of research methodology.
- Knowledge of personal computers and software applications.
- Skill in collecting and analyzing data.
- Skill in customer service.
- Excellent skill in verbal and written communication.
- Ability to conduct research.
- Ability to write concise reports.
- Ability to exercise initiative and creativity.
- Ability to communicate effectively.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to work flexible work hours as needed.
- Ability to work in a fast paced environment.
- Ability to multi-task.
Registration, Certification or Licensure
Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions
This classification functions in a standard office environment. Ability to move up to 20 lbs. Ability to drive as needed. Must be able to remain in a stationary position for 50% of the time. Will need to occasionally move about the office to access file cabinets, office machinery, to distribute correspondence, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and/or identify visitors and staff entering the building in person and/or via video monitor or call box. Must be able to work hours during a legislative session that include holidays, nights and/or weekends as required.
How to Apply
Applications are received only through Work In Texas. The OOG requires all sections of the state application to be completed. Omission of data on the state application is grounds for disqualification of the application. Requests for accommodation should be made to the Human Resources office as early as possible in the application/employment process.
Equal Opportunity Employer
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. View a copy of the Agency's Equal Employment Opportunity Utilization Report.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should email the OOG’s Reasonable Accommodation Program Manager or call 512-463-5873 in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.
Contact Human Resources