Accounts Payable Accountant (Accountant III)
Job #: 2021-49
- TWC Job #: 14555736
- Opening Date: 5/17/2021
- Travel Required: NA
- Monthly Salary: $3,333.33-$4,167.00/mo
- Position Location: Austin, Texas
- Group Step: B17
- Class: 1016
Veterans, Reservists or members of the Guard can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf
In order to qualify for this position a State of Texas Applications must be submitted through Work in Texas. The OOG requires all sections of the state application to be completed.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
The Accounts Payable Accountant is hired to work within the Office of the Governor (OOG), Financial Services Division reporting to the Director of Financial Services. Performs moderately complex (journey-level) accounting work, which includes preparing and processing payment vouchers in accordance with Comptroller’s Prompt Payment Act and OOG’s standard accounting policies and procedures. Responsible for verifying that all necessary and required supporting documentation is available for all purchase of goods/services. Interacts with staff, governmental agencies, and the public. Develops professional working relationships with internal and external customers. Works under general supervision with limited latitude for the use of initiative and independent judgment.
- Supports all functions performed within the Financial Services Division.
- Prepares/processes OOG payment vouchers. Ensures all required and proper documentation is attached and verifiable.
- Reconciles and processes OOG’s monthly procurement card with Citibank.
- Processes disaster grants, all incentive disbursements, and monthly contract service invoices.
- Reconciles and processes monthly DIR bills.
- Processes Events Trust Fund and Governor’s University Research Initiative payment requests.
- Reviews loan contracts for PDSBI (Product Development and Small Business Incubator Funds) and Enterprise Fund and processes monthly Department of Information (DIR) bills.
- Processes invoices for the Public Safety Office (PSO) and ensures the proper allocation is used to charge federal and state funds.
- May assist in providing training to other Accounts Payable staff.
- May assist in the peer review of vouchers processed by Accounts Payable Staff.
- Contracts vendors to resolve outstanding billing issues.
- Answers incoming phone lines; routes calls; assists visitors in the division.
- Receives, date-stamps, records, and distributes incoming mail and invoices.
- Receives, records, and ensures the safekeeping of cash/checks.
- Performs accurate data entry in financial systems.
- Updates the internal tracking system for the status of travel and purchase requisitions.
- Maintains filing of both paper and electronic documents.
- Coordinates records retention functions for the division.
- Ensures copiers, printers, and fax machines are operational. Submits work order requests as necessary. Maintains office supply inventory.
- Assists in the compilation of financial reports.
- Provides administrative support to the Director of Financial Services when needed.
- Processes daily APC report in FIS and distributes checks/direct deposits remittances to vendors.
- May assist in processing and auditing travel vouchers.
- Performs all other duties as assigned.
- Graduation from an accredited four-year college or university with a degree in accounting.
- Experience with accounting or bookkeeping principles.
- Three (3) years of accounting experience.
Note: Experience and education may be substituted for each other on a year-for-year basis.
- Accounting experience using the Centralized Accounting and Payroll/Personnel System (CAPPS).
Knowledge, Skills, and Abilities Requirements:
- Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems.
- Knowledge of accounting records.
- Knowledge of automated accounting systems, preferably of Uniform Statewide Accounting System (USAS), Centralized Accounting and Payroll/Personnel System (CAPPS) and MIP.
- Knowledge of personal computers and software, preferably of Excel, Word, and Access.
- Skill in the use of office equipment, including the use of a calculator.
- Skill in attention to detail and accuracy.
- Ability to review work for accuracy.
- Ability to work accurately with numerical detail.
- Ability to prepare financial and accounting records.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to communicate effectively.
- Ability to interpret and apply accounting procedures to transactions.
- Ability to lift 20 pounds.
- Ability to walk and stand for extended periods.
Registration, Certification or Licensure: Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions: This classification functions in a standard office environment. Ability to move up to 20 lbs. Ability to drive as needed. Must be able to remain in a stationary position for 50% of the time. Will need to occasionally move about the office to access file cabinets, office machinery, to distribute correspondence, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to work hours during a legislative session that include holidays and as needed.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.