Press Assistant (Administrative Assistant III)
Job #: 2021-46
- TWC Job #: 14528306
- Opening Date: 5/03/2021
- Monthly Salary: $3,167.00 - $3,416.67/mo
- Position Location: Austin, Texas
- Group Step: A13
- Class: 0154
Veterans, Reservists or members of the Guard can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
The Press Assistant position reports to the Communications Director within the Office of the Governor (OOG), Communications Division. Skillfully performs, schedules and coordinates a variety of complex (journey-level) administrative, clerical and office support duties. Ensures seamless administrative and daily office operations, including effective management of information, files, records, business correspondence, office supplies and equipment, travel and schedules. Demonstrates discretion, sound judgment, strict confidentiality and a high degree of initiative as required to independently prioritize assignments, multi-task and meet deadlines while working in a cohesive team environment. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
- Provides superior administrative, office and clerical support, including production of correspondence, PowerPoint presentations, spreadsheets and reports.
- Facilitates communication and dissemination of information among Communication Division staff as authorized, and between the OOG and the general public, including telephone support and mailings.
- Facilitates communication with other state agencies.
- Drafts and edits press releases and media advisories; sends press releases, media advisories, and appointment notices.
- Assists with general research and special projects.
- Maintains press records, makes website edits, and posts to agency social media accounts.
- Serves as point of contact for agency media liaisons.
- Assists in processing information, including travel expenses, timesheets, and purchase orders.
- Monitors and maintains adequate and well-organized office supplies, materials and equipment. Performs inventory and property management support duties as required.
- Manages office systems and databases including maintaining secure centralized administrative files, mailing lists, databases and shared files.
- Timely files, copies, distributes, and otherwise processes business records, documents and mail.
- Manages, organizes, schedules, and supports logistics and administrative details of agency meetings, calendars and press conferences.
- Provides administrative support for special events, projects and crises, including evening, weekends and/or holidays as needed.
- Helps coordinate and oversee records retention within the communications division.
- Assists in identifying, operating, and troubleshooting new office systems and technologies.
- May assist in orienting or training other staff.
- Maintains a regular work schedule.
- Performs all other duties as assigned.
- High school diploma or GED equivalent;
- Three (3) years of administrative or program support experience in a high-volume customer service environment, or technical program area.
Note: Experience and education may be substituted for each other on a year-for-year basis.
- Graduation from an accredited four-year college or university with a degree in journalism, communications, business administration, government, public administration or a related field.
Knowledge, Skills, and Abilities Requirements:
- Thorough knowledge of automated information tracking systems.
- Knowledge of personal computers and software applications.
- Knowledge of office practices and administrative procedures.
- Knowledge of social media practices.
- Skill in customer service.
- Skill in oral and written communication.
- Skill in proofreading.
- Skill in attention to detail and accuracy.
- Ability to exercise initiative and creativity.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to communicate effectively.
Registration, Certification or Licensure: Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions: This classification functions in a standard office environment. Ability to move up to 20 lbs. Ability to drive as needed. Must be able to remain in a stationary position for 50% of the time. Will need to occasionally move about the office to access file cabinets, office machinery, to distribute correspondence, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and/or identify visitors and staff entering the building in person. Must be able to work hours during a legislative session that include holidays and as needed.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.