Program Assistant (Program Specialist I)
Job #: 2021-29
- TWC Job #: 14341863
- Opening Date: 1/26/2021
- Travel Required: N/A
- Monthly Salary: $3,200.00-$3,750.00/month
- Position Location: Austin, Texas
- Group Step: B17
- Class: 1570
Veterans, Reservists or members of the Guard with a Military Occupational Specialty (MOS) code of YN – Yeoman, OS – Operations Specialist, 8U000 – Unit Deployment Manager, or other related fields may meet the minimum requirements for this position and are highly encouraged to apply.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
This position is assigned to the OOG’s Office of Compliance and Monitoring (OCM) and reports to the Division Director of OCM. Position performs routine administrative and technical assistance. Work involves assisting with the planning and implementation of the Single Audit Review program, serving as the Records Management Liaison and Public Information Coordinator for the division. Provides administrative support to division staff. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
- Effectively plans, coordinates and performs administrative and general office duties such as ordering and maintaining supplies, processing mail, developing travel vouchers, submitting work orders, etc.
- Coordinates internal administrative support work and provides technical program assistance work to OCM staff.
- Performs routine review of Single Audit Review documents submitted by grantees to ensure accuracy and completeness, and requests missing information.
- Generates and assists with preparation of routine and special reports, such as executive summaries.
- Coordinates with staff in maintaining an electronic file system and complying with records retention requirements as the Records Retention Coordinator for the division.
- Coordinates and distributes requests for information to proper personnel for response and monitors for completeness and timeliness as the Public Information Request Coordinator for the division.
- Coordinates office safety matters as the Additional Duty Safety Officer for the division.
- Maintains a working knowledge of federal, state and program guidelines and regulations.
- Develops, updates and/or recommends office and program procedures.
- Responds to inquiries regarding program or administrative regulations, policies and procedures.
- Assists with the maintenance of Single Audit database.
- Assists with maintenance of forms and templates.
- Assists with developing and editing training material.
- May perform backup duties to other staff.
- Maintains regular attendance and regular work schedule.
- Performs other duties as assigned.
- Graduation from an accredited four-year college or university,
- One (1) year of experience in an administrative, office or program support work role.
Note: Experience and education may be substituted for one another on a year-for-year basis.
- Six (6) months experience working with financial statements or financial reports.
Knowledge, Skills, and Abilities Requirements
- Knowledge of state and/or federal regulations on single audit requirements.
- Knowledge of office practices and administrative procedures.
- Knowledge of accounting principles.
- Skill in the use of standard office equipment and software applications, including Microsoft Word, Excel, and Access.
- Skill in organization and time management.
- Skill in effective written and verbal communication.
- Skill in handling multiple tasks, prioritizing, and meeting deadlines.
- Ability to implement new administrative systems and procedures.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to interpret rules, regulations, policies and procedures.
- Ability to work within a team environment.
- Registration, Certification or Licensure
- Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions
This classification functions in a standard office environment. Ability to move up to 35 lbs. Ability to drive as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate media in electronic, visual and/or audio format. Must be able to work hours during a legislative session that include holidays and as needed.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.