Sexual Assault Survivors’ Task Force (SASTF) Administrative Assistant (Administrative Assistant IV)
Job #: 2021-28
- TWC Job #: 14336962
- Opening Date: 1/22/2021
- Travel Required: 10%
- Monthly Salary: $2,748.00 - $4,337.00/mo
- Position Location: Austin, Texas
- Group Step: A15
- Class: 0156
Veterans, Reservists or members of the Guard with a Military Occupational Specialty (MOS) code of 42A – Human Resources Specialist, YN – Yeoman, PS – Personnel Specialist, 0111 – Administrative Specialist, 3F5X1 – Administration or other related fields may meet the minimum requirements for this position and are highly encouraged to apply.
Additional Military Crosswalk information can be accessed at: http://www.hr.sao.texas.gov/compensation/militarycrosswalk/mosc_administrativesupport.pdf
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
This position is assigned to the Governor’s Office, Public Safety Office (PSO) and reports to the Sexual Assault Survivors’ Task Force (SASTF) Administrator. The focus of this position is administrative support and coordination for the Sexual Assault Survivors’ Task Force established by HB 1590. This task force will advise the legislature on statewide efforts to prevent child and adult sexual assault and develop policy recommendations on topics including training, evidence kit collection, forensic exams, and minimum standards for sexual assault survivor care. The Administrative Assistant performs advanced (senior-level) administrative activities, including coordinating SASTF meetings, disseminating information to various parties including SASTF members, and performing other internal administrative support work. The Administrative Assistant will be in frequent contact with a variety of internal and external stakeholders. This position works under limited supervision, with moderate latitude for the use of initiative and independent judgement.
- Coordinates SASTF meetings, SASTF Steering Committee meetings, and other meetings as required.
- Coordinates, prepares, edits, and distributes meeting materials, meeting minutes, meeting correspondence, and other documents.
- Maintains and updates SASTF program documents including SASTF membership lists, timelines, reports, summaries, policies and procedures, and training and operating manuals.
- Compiles and edits SASTF data for charts, graphs, and databases.
- Assists in analyzing data, and supports preparation of data summaries and reports.
- Ensures that SASTF website content is comprehensive and up-to-date.
- Assists with preparation of periodic and special reports and ensures that deadlines are met.
- Assists with research and editing of agency publications such as brochures, forms, manuals, and reports.
- Manages and maintains schedules and travel arrangements.
- Prepares and compiles presentation and training materials.
- May respond to general inquiries regarding SASTF activities.
- Performs all other duties as assigned.
High school graduate or equivalent plus (4) four years of progressively responsible experience in administrative assistance, support and coordination.
Five (5) years of progressively responsible experience in administrative assistance, support and coordination. Experience in the field of criminal justice, victim advocacy or crime victim rights.
Note: Education and experience may be substituted for one another on a year-for-year basis.
Knowledge, Skills, and Abilities Requirements:
- Knowledge of office practices and administrative procedures.
- Ability to implement new administrative systems and procedures and to evaluate their effectiveness.
- Ability to understand and interpret rules, regulations, policies and procedures.
- Ability to communicate effectively verbally and in writing with internal and external stakeholders.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to coordinate.
- Ability to multi-task.
- Ability to pay close attention to detail.
- Ability to meet deadlines.
- Ability to exercise initiative and creativity.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Skill in customer service.
- Skill in the use of standard office equipment and software, including Microsoft Office Word, PowerPoint, Excel and Outlook.
- Ability to create charts, graphs and tables from a variety of datasets using Microsoft products.
Registration, Certification or Licensure: Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions: This classification functions in a standard office environment. Ability to move up to 35Ibs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.