Human Resources Specialist (Human Resources Specialist IV )
Job #: 2021-24
- TWC Job #: 14316928
- Opening Date: 1/08/2021
- Travel Required: 10%
- Monthly Salary: $5,000.00 - $5,800.00/mo.
- Position Location: Austin, Texas
- Group Step: B20
- Class: 1735
Veterans, Reservists or members of the Guard with a Military Occupational Specialty (MOS) code of OS – Human Resources, YN- Yeoman, 3FOX1 – Air Force Operations Personnel or other related fields may meet the minimum requirements for this position and are highly encouraged to apply.
In order to qualify for this position a State of Texas Applications must be submitted through Work In Texas. The OOG requires all sections of the state application to be completed.
Omission of data on the state application is grounds for disqualification of the application.
Only interviewed applicants will receive notice of the final disposition of the selection process.
OOG employees applying for a position in the same pay group, if selected, will be laterally transferred with a maximum increase in salary of 3.4%.
The Human Resources Specialist works within the Office of the Governor’s (OOG) Human Resources (HR) Division reporting to the Director of Human Resources. Performs high level program management work within the Human Resources Division. Assists in oversight and coordination of human resources program and policy development for the agency to include personnel administration, classification and staffing, workers’ compensation and payroll administration. Coordinates and administers the Governor’s Internship Program. Serves as a subject matter expert in the areas of workers compensation, risk management, safety training and records retention. Serves as an agency-wide resource for Equal Employment Opportunity (EEO) training. Monitors and ensures compliance with equal employment, Fair Labor Standards Act (FLSA), Position Classification Act, Family and Medical Leave Act and other state and federal laws and regulations. Extensive latitude for the use of initiative and independent judgment and will exercise delegation of authority from the Division Director as appropriate.
- Program Administration & Special Projects - research, analyze, recommend, develop, communicate and administer HR programs and initiatives such as the Governor’s Internship Program; new hire orientation; workers’ compensation claims, and the agency’s safety program. Communicate and inform agency departments of HR initiatives. In conjunction with the Director of HR, this position also operates as the agency Risk Manager. Assists with the administration and interpretation of HR policies.
- Responsible for certification of the SORM 200 report for the agency on annual basis.
- Compliance - Compliance includes, but is not limited to employee background verifications, education verification, badge processing, and employment verifications, E-verify completion, I-9 completion, FLSA classifications. Maintains employee records in compliance with state and federal requirements. Assists the Director with investigations as needed.
- Recruitment and Onboarding – leads the sourcing, screening, and interviewing of applicants for the Governor’s Internship Program, in addition to new hires. Applies recruiting and hiring practices that are in compliance with government regulations and organizational policies and procedures throughout the hiring process, from job posting through on-boarding. Develops and maintains network of professional relationships with college professionals to proactively supply an applicant pool for internships. Facilitates new hire orientation and make recommendations for improvements to onboarding process and materials.
- Records Retention – this position functions as the Records Retention Coordinator for the division. Responsible for classifying records and disposing of materials in compliance with the agency’s record retention schedule.
- Reports – prepares reports on risk management, workforce analysis, FTE, and/or EEO as needed. Effectively uses and maintains HR databases and software programs to assist with reports.
- Record Keeping and Training – Prepares and processes personnel action forms. Arranges and coordinates training presentations for the Additional Duty Safety Officer program and other topics relevant to business operations. Helps identify external training opportunities. Assists in administering the agency’s performance evaluation program.
- Communication – must be able to work well cross-functionally with all levels of employees and management/ leadership with the agency and with other agencies and external clients. Strong verbal, written and listening skills will assist in counseling and advising on management training.
- Serves as backup in the coordination of parking, building entry and building identification assignment for agency staff. May function as backup on leave accounting and benefits related functions as needed.
- Employee Relations – addresses and resolves employee relations issues as appropriate. Assists in coaching and assisting management on HR related situations. Educates supervisors on personnel processes.
- Assists agency divisions with job postings, selection guidelines and practices, including retention of temporary staff as needed. Coordinates with temp agency, approving timesheets, badges and parking. Provide Financial Services with quarterly updates on current temporary employees and hours worked.
- Attends work on a regular schedule and may be called upon to serve as backup to the Director and to performs other duties as assigned.
Required Qualifications: (Minimum Qualifications)
- Bachelor's degree in human resources, business administration, management or related field.
- Four (4) years of progressively responsible experience in an HR professional level/generalist role (i.e., benefits, compliance, employee relations, recruiting, compensation, training and development, workers comp, performance management, and change management).
- At least 2 years of prior experience in Texas state government in an HR role required.
Professional in Human Resources (PHR), Society for Human Resource Management Professional – Certified Professional (SHRM-CP) or Senior Professional in Human Resources (SPHR) certification, Society for Human Resource Management Professional – Senior Certified Professional (SHRM-SCP). SORM Risk Management Training
Knowledge Skills and Abilities Requirements:
- Demonstrated knowledge of human resource management principles and practices, including benefits administration.
- Extensive knowledge of state and federal employment laws, rules, regulations, and practices pertaining to human resource management activities and administrative operations.
- Knowledge of personnel administration.
- Knowledge of state personnel selection and placement.
- Knowledge of state classification and compensation systems.
- Knowledge of employee relations.
- Knowledge of automated human resource information systems.
- Knowledge of training and development programs and processes.
- Skill in presentation.
- Skill in negotiation.
- Skill in long-range and short-range planning.
- Skill in conducting interviews.
- Skill in using Excel, PowerPoint and MSWord systems.
- Skill in organization.
- Skill in problem-solving and critical thinking to present rationale for decisions rendered.
- Demonstrated verbal, written and listening skillset.
- Proven ability to interact with all levels of management staff.
- Proven ability with use of discretion with sensitive information.
- Ability to evaluate applicant qualifications.
- Ability to analyze job requirements.
- Ability to prepare and revise job postings and descriptions.
- Ability to explain policies and procedures to staff and the public.
- Ability to plan, organize, and coordinate programs and activities.
- Ability to analyze, develop and implement effective solutions.
- Ability to communicate effectively to convey ideas and concepts.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to work in work environment with shifting, and sometimes conflicting, priorities.
- Ability to handle multiple tasks simultaneously.
- Ability to train. Ability to communicate and exchange accurate information via phone, computer and in person.
Registration, Certification or Licensure: Texas Driver’s License.
Physical Requirements and/or Working Conditions:
This classification functions in a standard office environment. Ability to move up to 35 lbs. Ability to drive as needed. Must be able to remain in a stationary position for 50% of the time. Will need to occasionally move about the office to access file cabinets, office machinery, to distribute correspondence, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and/or identify visitors and staff entering the building in person. Must be able to work hours during a legislative session that include holidays and as needed.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.