Program Coordinator (Program Specialist II)

Job #: 2021-04

  • TWC Job #: 14212037
  • Opening Date: 9/29/2020
  • Travel Required: 10%
  • Monthly Salary: $3,750.00-$4,000.00/mo
  • Position Location: Austin, Texas
  • Group Step: B18
  • Class: 1571

Military Occupational Specialist codes that may be applicable to this position: No military equivalent.

In order to qualify for this position a State of Texas Applications must be submitted through Work In Texas. The OOG requires all sections of the state application to be completed.

Omission of data on the state application is grounds for disqualification of the application.

Only interviewed applicants will receive notice of the final disposition of the selection process. 

General Description

This position is assigned to the Governor’s Public Safety Office (PSO) and reports to the Director of Texas Crime Stoppers. The focus of this position is working with organizations throughout the state to support local Crime Stoppers programs through planning and grant investments.  Performs complex grant development, analysis, monitoring, and management work. Work involves managing Crime Stoppers grant programs and certifications as well as coordinating training related activities.  Writes and edits reports, briefs, plans, and other documents. Effectively communicates with industry leaders and other professionals to accomplish mutual business objectives. An employee at this level is aware of the needs within the criminal justice system as well as grant management practices and procedures and works under general supervision, with moderate latitude of the use of initiative and independent judgment.

Essential Duties

  • Effectively plan, implement, coordinate, monitor, and evaluate grant-funded programs.
  • Analyze grant applications to determine eligibility and compliance with state statutes and policies.
  • Analyze grant activities, identify problem areas, provide technical assistance, and work with grantees to develop corrective action plans.  Identify agencies who fail to comply and initiate a request for PSO to hold further funds to the agency.
  • Negotiate changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by PSO.
  • Work with Director of Texas Crime Stoppers to develop funding plans and priorities for Crime Stopper organizations.
  • Collaborate with other staff to ensure that state goals are met relative to the management of the Crime Stoppers Assistance Fund.
  • Independently review and approve requests for payments from Crime Stopper organizations.  Initiate contacts with requestors to discuss potential ineligible items or to request additional documentation to support requested funds.
  • Determine eligibility of requests for grant adjustments, work with grantees to ensure accountability and make recommendations for approval or denial.
  • Determine a grantee’s compliance with conditions of funding placed on their grant and remove or clear the conditions when all requirements are met.
  • Analyze performance data to identify discrepancies and follow-up with grantees to revise data, as appropriate.
  • Monitor and review compliance with program policies and procedures, statutes, and rules for certified local Crime Stoppers programs.
  • Coordinate timely processing of Crime Stoppers organization certification applications, including verifying program documents, data entry, and corresponding with local program personnel as needed to obtain all materials relevant to certification requirements, including other related program requirements.
  • Work with Community Supervision and Corrections Departments to maintain accurate data on distribution of court fees to certified local Crime Stoppers programs.
  • Conduct training and public presentations on Crime Stoppers operations and PSO grant procedures.
  • Provide support and collaborate in the planning, development, implementation, analysis, and documentation of an agency program.
  • Represent the Governor’s Office (PSO) at meetings related to division and section funding opportunities and allowable activities. Provide guidance to staff, grantees, applicants, and others, including via conferencing and other means.
  • Assist in developing and recommending program guidelines, procedures, policies, rules and regulations.
  • Maintain a working knowledge of federal, state, and PSO guidelines and regulations.
  • Manage the collection, organization, and analysis of programmatic and grant-related data using Excel and Access databases.
  • Review administrative practices and programs and assists in formulating policies as appropriate.
  • Professionally communicate with city and county leaders; state agency executives; school administrators, law enforcement agencies, professional associations, and other professionals about grant priorities, guidelines, and program requirements.
  • Develop, establish, and maintain productive and effective business relationships with other state and local agencies and organizations as required to fulfill the objectives of this position.
  • Respond to inquiries regarding program or administrative regulations, policies, and procedures.
  • Provide reliable and superior technical assistance and training, including over the telephone, in writing and in-person and at various conference and conventions.
  • Conduct special investigations, program analyses and research studies.
  • Maintain regular work schedule.
  • Perform all other related duties as assigned.

Minimum Qualifications

Graduation from an accredited four-year college or university with a degree in government, criminal justice programs, business, or a related discipline. Experience and education may be substituted for one another on a year-for-year basis. 

Preferred Qualifications 

One (1) or more years of progressively responsible grant and/or program management experience.

Knowledge, Skills, and Abilities Requirements

  • Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Working knowledge of automated information tracking systems.
  • Knowledge of the state’s Uniform Grant Management Standards, federal grant regulations, and contract administration.
  • Knowledge of personal computers and software applications.
  • Knowledge of the principles and practices of public administration and management.
  • Skill in grant preparation, development, evaluation, and monitoring.
  • Skill in verbal and written communications.
  • Skill in planning.
  • Skill in budget development.
  • Skill in writing and compiling plans and reports.
  • Skill in identifying measures of program performance.
  • Skill in managing overlapping projects and deadlines.
  • Effective critical thinking skills.
  • Ability to interpret guidelines, policies, procedures, and regulations.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to establish goals and objectives, to devise solutions to grant management problems.
  • Ability to anticipate needs and risk.
  • Ability to exercise sound judgment and discretion.
  • Ability to exercise initiative and creativity.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to communicate constructively and respectfully.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to work in a team environment.
  • Ability to develop and evaluate program policies.
  • Ability to communicate effectively.
  • Ability to travel.

Registration, Certification or Licensure:   Valid Texas Driver’s License. 

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment and requires a regular schedule of 8-5, M-F or an alternate schedule to be approved by OOG.  Ability to move up to 35 lbs.  Ability to drive and travel as needed.  Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person.  Must be able to observe and evaluate media and grant presentations. Must be able to work hours during a legislative session that include holidays and as needed.  Repetitive use of a keyboard at a workstation.

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.