Legislative Aide (Program Specialist III)

Job #: 2021-03

  • TWC Job #: 14206593
  • Opening Date: 9/23/2020
  • Travel Required: NA
  • Monthly Salary: $3,520.33 - $4,166.00/mo
  • Position Location: Austin, Texas
  • Group Step: B19
  • Class: 1572

Veterans, Reservists or members of the Guard with a Military Occupational Specialty (MOS) code of 46A- Public Affairs Officer, MC- Mass Communication Specialist, PA- Public Affairs Specialist, or other related fields may meet the minimum requirements for this position and are highly encouraged to apply.

In order to qualify for this position a State of Texas Applications must be submitted through Work In Texas. The OOG requires all sections of the state application to be completed.

Omission of data on the state application is grounds for disqualification of the application.

Only interviewed applicants will receive notice of the final disposition of the selection process. 

General Description

Position resides within the Office of the Governor (OOG), Legislative Affairs Division reporting to the Director of Legislative Affairs.  Specific tasks include a broad range of responsibilities including legislative and administrative duties.  Work is performed under minimal supervision with considerable latitude for the exercise of individual initiative and judgment.

Essential Duties

•    Greets and assists visitors including officials from other agencies.

  • Answers the telephone, routes messages, evaluates and answers questions.
  • Facilitates and coordinates communication with legislators, state officials, agency personnel, etc.
  • Reviews and organizes mail for the division.
  • Assists with monitoring committee hearings; securing committee testimony and preparing records
  • Assists with public inquiries regarding pending legislation.
  • Assists with tracking legislation.
  • Assists with scheduling and meeting preparation for the Legislative Affairs Division as well as the Director of Budget and Policy
  • Researches and analyzes relevant legislative duties, as directed.
  • Researches constituent requests and composes response letters to legislators and constituents.
  • Monitors agency legislative packages and floor proceedings.
  • Works with legislative staff to provide information on issues important to the Governor.
  • May attend legislative committee meetings and write status reports.
  • May represent Legislative Affairs at various legislative events.
  • May identify and monitor various issues with legislation.
  • Serves as the Additional Duty Safety Officer for the division.
  • Serves as the Public Information Coordinator for the division.
  • Serves as the Records Management Coordinator for the division.
  • Types letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
  • Maintains regular work schedule.

•   Performs all other duties as assigned.

 

Minimum Qualifications

  • Bachelor’s degree in business administration, government, political science or related field.
  • Two (2) years experience relevant to assigned duties, including experience working in the Texas Legislature.
  • Must have advanced knowledge of the legislative process.
  • Must be available to work extended hours during business peaks, including holidays, nights and/or weekends as required. 

Knowledge, Skills and Abilities Requirements

  • Thorough knowledge of House and Senate rules.
  • Knowledge of State of Texas legislative system/offices.
  • Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Working knowledge of automated information tracking systems.
  • Knowledge of research methodology.
  • Knowledge of personal computers and software applications.
  • Skill in collecting and analyzing data.
  • Skill in customer service.
  • Excellent skill in verbal and written communication.
  • Ability to conduct research.
  • Ability to write concise reports.
  • Ability to exercise initiative and creativity.
  • Ability to communicate effectively.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to work flexible work hours as needed.
  • Ability to work in a fast-paced environment.
  • Ability to multi-task.

Registration, Certification or Licensure:   Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.  Ability to move up to 35 lbs.  Ability to drive as needed.  Must be able to remain in a stationary position for 50% of the time.  Will need to occasionally move about the office to access file cabinets, office machinery, to distribute correspondence, etc. Must be able to communicate and exchange accurate information via phone, computer and in person.  Must be able to work hours during a legislative session that include holidays and as needed. 


The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.