Grant Manager (Grant Coordinator II)
Job #: 2020-36
- TWC Job #: 13978760
- Opening Date: 1/28/2020
- Travel Required: 10%
- Monthly Salary: $3,800.00 - $4,417.00/mo
- Position Location: Austin, Texas
- Group Step: B20
- Class: 1921
Military Occupational Specialist codes that may be applicable to this position: No military equivalent.
Position is fully or partially funded by federal grants and continued employment may be based on continued funding of federal grants.
In order to qualify for this position a State of Texas Applications must be submitted through Work In Texas. The OOG requires all sections of the state application to be completed.
Only interviewed applicants will receive notice of the final disposition of the selection process.
This position is assigned to the Governor’s Public Safety Office (PSO) and reports to the Victim Services Administrator. The focus of this position is working with organizations throughout the state to support victim services-related programs through planning and grant investments. Performs advanced (senior-level) grant development, coordination, analysis, monitoring and administration. Work involves evaluating grant applications for eligibility and appropriateness; assisting with monitoring schedules and reports; and, analyzing performance data to determine the efficacy of funded programs. Writes and edits reports, briefs, plans, and other documents. Effectively communicates with applicants, grantees, subject matter experts and other professionals to accomplish mutual objectives. May train others. An employee at this level is aware of the needs within the criminal justice system as well as grant management practices and procedures, performance management principles and works under limited supervision, with considerable latitude of the use of initiative and independent judgment.
- Effectively plan, implement, coordinate, monitor, and evaluate grant funded programs.
- Coordinate and review grant applications to determine eligibility and compliance with program guidance, state and federal statutes, and other requirements. Manages and monitors grant projects.
- Negotiate changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by the PSO or the federal government.
- May work with supervisor to develop funding plans and priorities that align with designated state and federal sources of funding.
- Independently review and approve requests for payments involving multi-million dollar state and federal appropriations. Initiates contacts with requestors to discuss potential ineligible items or to request additional documentation to support requested funds.
- Professionally communicate with CEOs/CFOs of private corporations; city and county leaders; state agency executives; and other professionals about grant priorities, guidelines, and requirements. Develop, establish, and maintain productive and effective business relationships with other state and local criminal justice agencies and organizations as required to fulfill the objectives of this position.
- Analyze grant activities, identify problem areas, provide technical assistance, and work with grantees to develop corrective action plans. Identify agencies who fail to comply and initiate a request for the PSO to hold further funds to the agency.
- Develop and execute monitoring schedules and reports.
- Prepare and review grant closeout materials.
- As assigned, represent the Governor’s Office at meetings related to division funding opportunities and allowable activities. Provide guidance to PSO staff, grantees, applicants, and others, including via conferencing and other means.
- Determine a grantee’s compliance with conditions of funding placed on their grant and remove or clear the conditions when all requirements are met.
- Review performance targets, reported metrics, and prior performance to assess whether a potential continuation grant or active grant is meeting its goals.
- Manage the collection, organization, and analysis of data using Excel and Access databases.
- Assist supervisor in coordinating the workflow of grant-related activities.
- May serve as a liaison between funding sources and the federal government.
- Contribute to process improvement efforts by identifying concerns and trends related to grantee compliance, identifying process issues or opportunities to streamline, and drafting new or revised processes or checklists, as assigned.
- Provide training to potential and current grant recipients on the application process and reporting requirements.
- Attend conferences, training, and other professional development opportunities to increase job knowledge and technical expertise.
- Maintain regular work schedule.
- Perform all other related duties as assigned.
The successful applicant must be a college graduate from an accredited four-year college or university with a degree in government, criminal justice programs, business, or a related discipline, and possess three (3) years of progressively responsible grant and/or program management experience.
Note: Experience and education may be substituted for one another on a year-for-year basis.
Knowledge, Skills, and Abilities Requirements
- Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
- Working knowledge of automated information tracking systems.
- Knowledge of the state’s Uniform Grant Management Standards preferred.
- Knowledge of personal computers and software applications.
- Knowledge of the principles and practices of public administration and management.
- Skill in verbal and written communications.
- Skill in planning.
- Skill in writing and compiling plans and reports.
- Skill in identifying measures of program performance.
- Effective critical thinking skills.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to establish goals and objectives, to devise solutions to grant management problems.
- Ability to anticipate needs and risk.
- Ability to exercise initiative and creativity.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to develop and evaluate program policies.
- Ability to communicate effectively.
- Ability to travel.
Registration, Certification or Licensure: Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions: This classification functions in a standard office environment and requires a regular schedule of 8:00 a.m. – 5:00 p.m., Monday through Friday or an alternate schedule to be approved by the OOG. Ability to move up to 35 lbs. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to observe and evaluate media and grant presentations. Must be able to work hours during a legislative session that include holidays and as needed.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.