Senior Accounts Payable Accountant (Accountant VII)

Job #: 2020-22

  • TWC Job #: 13920038
  • Opening Date: 12/05/2019
  • Travel Required: NA
  • Monthly Salary: $5,258.67 - $6,875.00
  • Position Location: Austin, Texas
  • Group Step: B25
  • Class: 1024

Military Occupational Specialist codes that may be applicable to this position:  36B, 89A, LS, SK. 420, 020, FIN10, 3451, 3408, 8844, 34, 88, 6F0X1, 65AX, 6F, 65

In order to qualify for this position a State of Texas Applications must be submitted through Work In Texas. The OOG requires all sections of the state application to be completed.

Omission of data on the state application is grounds for disqualification of the application.

General Description:

This Senior Accounts Payable Accountant position is hired to work within the Office of the Governor’s (OOG), Financial Services Division reporting to the Director of Financial Services. Manages the accounts payable function working within State of Texas and OOG established policies and procedures. Oversees the work of the Accounts Payable staff, monitors activities, and satisfies reporting requirements. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.  Work requires contact with governmental agencies and the public.

Essential Duties:

  • Manages the accounts payable function, delivering meticulous, accurate, and timely processing of payment invoices and transactions. Reviews and determines appropriate account codes and/or chart field information to code accounting documents, including but not limited to, vouchers, invoices, and other financial documents.  Ensures all vouchers are in compliance with State of Texas and OOG standard accounting policies and procedures.
  • Performs accounts payable reviews by analyzing and inspecting accounts payable and financial transactions for discrepancies.
  • Creates daily Accounts Payable file for electronic transfer to the Uniform Statewide Accounting System (USAS) and ensures that transactions process properly. Analyzes and corrects payment transactions in USAS as needed.
  • Reviews, interprets, and understands contract details/terms and its application to invoice processing to ensure compliance with the terms of the contract.
  • May oversee the agency’s travel requisition process. May oversee and/or perform travel training for agency staff.
  • Coordinates and directs maintenance of the Financial Information System (FIS) for efficient record keeping and reporting transactions. Acts as the FIS security coordinator and oversees FIS to Uniform Statewide Accounting System (USAS) interface.
  • Oversees the preparation of period financial reports to include the review of USAS reports.
  • Coordinates the warrant cancellation process.
  • Responsible for the proper set up for wire transfer payments.
  • Responsible for the Criminal Justice Division and Homeland Security grantee payment uploads to USAS.
  • Will attend all CAPPS trainings and will assist in CAPPS deployment.
  • Prepares Form 1099 report annually.
  • May serve as the contact for National Travel Systems, Federal Express, and CitiBank (agency travel cards).
  • Serves as Comptroller’s Office contact for vendor payment status.
  • Ensures proper training of accounts payable staff, assigns responsibilities, and supervises performance of assignments.
  • Exercises professional customer service to internal and external customers regarding invoice payments and Accounts Payable-related matters.
  • Performs all other duties as assigned.

Minimum Qualifications:

Graduation from an accredited four-year college or university with a degree in accounting, business administration, government, public administration or related field plus seven (7) years’ experience in state government financial and accounting services. Knowledge of USAS required.  Experience and education may be substituted for one another on a year-for-year basis.

Preferred Qualifications:

Progressively responsible managerial experience.  Knowledge of CAPPS financials. Knowledge of MIP software.

Knowledge, Skills, and Abilities Requirements:

  • Extensive knowledge of applicable state government laws, rules, and regulations.
  • Extensive knowledge of accounting principles, procedures, and terminology.
  • Extensive knowledge of state accounting information systems.
  • Thorough knowledge of administrative procedures.
  • Thorough knowledge of USAS.
  • Knowledge of CAPPS.
  • Knowledge of MIP software preferred.
  • Knowledge of financial transaction controls and appropriate separation of duties.
  • Skill in the use of office equipment, including personal computers.
  • Skill in the use of various software applications, including spreadsheet applications.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to perform mathematical computations with accuracy.
  • Ability to provide training to  employees.
  • Ability to lead the work of others.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to communicate effectively.

Registration, Certification or Licensure:   Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions:

This classification functions in a standard office environment and requires a regular work schedule.  Will need to move about the office to access file cabinets, office machinery, etc. Must be able to communicate and exchange accurate information via phone, computer and in person.  Must be able to observe and evaluate data reports and invoices.  Must be able to work extended hours during a legislative session that include holidays and as needed.  Repetitive use of a keyboard at a workstation. Work with overlapping projects and deadlines. Work as a team member. Have direct customer contact. Must have stamina to work a regular 8-hour work day and to work extended hours as needed.

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.