Lead Editor (Editor III)

Job #: 2019-84

  • TWC Job #: 13785083
  • Opening Date: 8/27/2019
  • Travel Required: NA
  • Monthly Salary: $5,417.00 - $5,834.00/mo
  • Position Location: Austin, Texas
  • Group Step: B21
  • Class: 1877

Military Occupational Specialist codes that may be applicable to this position: 46, 46Q, MC, 165X, 4531, 4591, 45

Omission of data on the state application is grounds for disqualification of the application.

GENERAL DESCRIPTION:

The Lead Editor reports to the Division Director of the Constituent Communication Division (CCOM) within the Office of the Governor (OOG) CCOM is responsible for receiving, recording, and retaining communications from constituents, public officials, state agencies, and others concerning public policies, procedures, ceremonial items, and operations of state government and the OOG.  CCOM is tasked with producing appropriate and accurate responses on behalf of the governor in a timely and professional manner.  The Lead Editor performs highly advanced (senior-level) editorial work.  Work involves coordinating and overseeing the laying out, indexing, and revising of content of written materials in preparation for final distribution or publication.  Performs complex research, writing, editing, and proofreading. Works with constituent correspondence and customer information assistance responsibilities. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

  • Writes, edits, and proofreads correspondence that accurately reflects the administration’s position on complex public policy issues and matters. 
  • Reviews internal and external correspondence, reports, presentations, and materials for proper spelling, grammar, style, and punctuation
  • Reviews, processes, responds, and forwards, incoming constituent and ceremonial requests.
  • Harmonizes communications strategies with other stakeholders in the governor’s messaging process. 
  • Works according to division policies and procedures. 
  • Updates and writes department policies and procedures, and web content.
  • Performs final edit and proofreading of documents to ensure proper content and format consistency.
  • Assists meeting specific production and customer service timelines and outcomes, including logging and sorting incoming inquiries in a timely manner, and performing routine research as required. 
  • Uses a full range of reference and research tools, including Internet resources, and available information technology resources, and works with subject matter experts to deliver final documents on schedule.
  • Drafts department correspondence according to the approved agency format.
  • May draft and proofread ceremonial greetings, certificates, proclamations, and messages. 
  • Demonstrates personal computer proficiency in a Windows environment and using Microsoft Office Suite products of Compiles, synthesizes, and manipulates data in spreadsheets, databases, and other internal reports. 
  • Oversees development and dissemination of a Style Manual for the OOG.   
  • Performs general office, administrative, and professional functions incidental to division activities, including: answering and screening constituent phone calls, providing customer assistance verbally and/or in writing, responding to other requests for information and technical assistance, and screening and responding to mail.
  • Provides technical, administrative, and general office support to other areas of the department, including the Information and Referral function and Ceremonial Services. 
  • Maintains knowledge of current events with regard to change and innovation in state governmental affairs and public policy development. 
  • Prepares comprehensive report detailing the efficiency of writing and editorial process and performance. 
  • Works collaboratively with other division writers in a peer-editing environment.
  • Works collaboratively with others to successfully manage assigned projects to completion in a timely manner.
  • Prioritizes staff workload and sets appropriate deadlines. 
  • Supervises the work of others. 
  • Committed to providing a high level of constituent customer service. 
  • Routinely contributes to the formation and maintenance of a healthy culture and environment of the division and office. 
  • Establishes and maintains a record of regular and reliable attendance. 
  • Performs all other related duties as assigned. 

MINIMUM QUALIFICATIONS:  

Graduation from an accredited four-year college or university with major course work in journalism, communications, English, or a related field plus three (3) years of related editorial work experience as a writer, publicist or similar position, demonstrating advanced skills and experience in communications, computing, information research, and technology, as well as proficiency in data entry, word processing, business correspondence management, spreadsheets, and other electronic communications and software.  Must be able to work with tight deadlines in a highly demanding environment.  Must be knowledgeable of the administration’s key initiatives and policy positions.  Must possess and maintain the highest ethical and confidentiality standards. Experience and education may be substituted for one another on a year-for-year basis.

Preferred Qualifications:

  • Five (5) years’ experience of related editorial work as a writer, publicist or similar position, demonstrating advanced skills and experience in communications, computing, information research, and technology, as well as proficiency in data entry, word processing, business correspondence management, spreadsheets, and other electronic communications and software. 

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS:

  • Extensive knowledge of English language use, including nuances and statistical trends and patterns.
  • Knowledge of the techniques and methods of planning, organizing, and writing various types of materials.
  • Knowledge of research methodology.
  • Knowledge of departmental policies, procedures, and regulations.
  • Knowledge of personal computers and software applications.
  • Extensive knowledge of role of governor as the chief executive officer of the state.
  • Knowledge of Texas government including the Texas Constitution and specifically the executive, legislative, and regulatory process.
  • Skill in the use of automated information tracking systems and advanced use of Microsoft Office Suite products, including Word, Access, Excel and PowerPoint.
  • Skill in proofreading and advanced editing techniques and practices.
  • Skill utilizing advance style guides such as AP Style Guide. 
  • Skill in the use of office equipment.
  • Skill in attention to detail and accuracy.
  • Ability to exercise good judgment on appropriateness and accuracy of materials reviewed and produced.
  • Ability to produce clear and concise communication.
  • Ability to exercise initiative and creativity.
  • Ability to conduct reliable research.
  • Ability to compose, review, illustrate, and edit technical documents, materials, and reports.
  • Ability to handle multiple, large projects simultaneously.
  • Ability to communicate effectively.
  • Ability to plan, assign, and supervise the work of others.  
  • Ability to track and manage the workload of other writers. 
  • Ability to identify problems, evaluate alternatives and implement effective solutions.
  • Ability to maintain effective internal and external working relationships outside the agency.
  • Ability to develop and evaluate program policies and procedures.
  • Ability to establish goals and objectives, to devise solutions to program issues as they arise.

Registration, Certification or Licensure:    Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.   Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person.  Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed. Must be able to handle stress effectively and demonstrate interpersonal skills with a varied spectrum of stakeholders. The demands of the job will require reasoning and decision-making capabilities within a fast-paced environment.  


The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtatin a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.