Proofreader (Editor II)

Job #: 2019-83

  • TWC Job #: 137784905
  • Opening Date: 8/27/2019
  • Travel Required: NA
  • Monthly Salary: $4,167.00 - $4,584.00/mo
  • Position Location: Austin, Texas
  • Group Step: B19
  • Class: 1876

Military Occupational Specialist codes that may be applicable to this position: 46, 46Q, MC, 165X, 4531, 4591, 45

Omission of data on the state application is grounds for disqualification of the application.

GENERAL DESCRIPTION:

The Editor reports to the Division Director of the Constituent Communication Division (CCOM) within the Office of the Governor (OOG). CCOM is responsible for receiving, recording, and retaining communications from constituents, public officials, state agencies, or others concerning public policies, procedures, ceremonial items, and operations of the OOG.  The Constituent Communication Division is tasked with producing appropriate responses on behalf of the governor in a timely and professional manner.  The editor performs advanced (senior-level) editorial work.  Work involves coordinating the laying out, indexing, and revising of content of written materials in preparation for final publication.   Work involves research, writing, editing, and proofreading. Works with constituent correspondence and information assistance responsibilities. Performs several functions professionally while working within tight deadlines in a highly demanding environment. Works under limited supervision, with considerable latitude for the use of initiative and independent judgement

ESSENTIAL DUTIES:

  • Writes, edits, and proofreads correspondence that accurately reflects the administration’s position on complex public policy issues.  
  • Reviews internal and external correspondence, reports, presentations, and materials for proper spelling, grammar, style and punctuation.
  • Reviews, processes, responds, and forwards, incoming constituent and ceremonial requests.
  • Uses a full range of reference and research tools, including Internet resources, and available information technology resources and works with subject matter experts to deliver flawless final release documents on schedule.
  • Performs editing and proofreading of documents to ensure proper content and format consistency.
  • Assists the division in meeting specific production and customer service outcomes, including logging and sorting incoming inquiries in a timely manner, and performing routine research as required.  Works according to division policies and procedures.
  • May contribute to the development and dissemination of a style manual.
  • May recommend, update, and write department policies, procedures, and web content
  • Drafts department correspondence according to the approved agency format.
  • Performs data entry as required.  Formats and maintains spreadsheets, databases, and other internal reports.  Documents sources of data.  Compiles, synthesizes, and manipulates data. 
  • Conducts data searches as required.  Trains other department staff in use of the database as authorized.
  • Performs general office, administrative, and professional functions incidental to division activities, including: answering and screening constituent phone calls, providing customer assistance verbally and/or in writing, responding to other requests for information and technical assistance, and screening and responding to mail.
  • Provides technical, administrative, and general office support to other areas of the department, including the information and referral function and ceremonial services. 
  • Prepares reports of editorial activities. 
  • Works collaboratively with other division writers in a peer-editing environment.
  • May supervise the work of others. 
  • Routinely contributes to the formation and maintenance of a healthy culture and environment of the division and office. 
  • Establishes and maintains a record of regular and reliable attendance. 
  • Performs all other related duties as assigned. 

MINIMUM QUALIFICATIONS:

Graduation from an accredited four-year college or university with a degree in English, journalism, public relations, marketing or a related field of study, plus at least two (2) years of related work experience as a writer, publicist or similar. Experience in editorial work.  Experience and education may be substituted for one another on a year-for-year basis. 

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS:

  • Thorough knowledge of English language, including usage and nuances.
  • Knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Knowledge of the techniques and methods of planning, organizing, and writing various types of materials
  • Skill in advanced computing and information research, and proficiency in performing data entry, word processing, business correspondence formatting, merges, databases, spreadsheets and electronic communications.
  • Skill in using Microsoft Office Suite products, including Word, Access, Excel, and PowerPoint
  • Skill in editing and proofreading.
  • Skill in detail work and accuracy.  
  • Skill utilizing advance style guides such as AP Style Guide. 
  • Skill in use of automated information tracking systems.
  • Skill in the use of office equipment. 
  • Ability to compose original and basic content for use in agency correspondence, press releases, reports and the Internet or Intranet.
  • Ability to work according to established department and agency policies and procedures.
  • Ability to write draft and final copy for internal review, routing and external publication and distribution, as authorized and subject to final supervisory approval for release. 
  • Ability to compose and/or recommend other business correspondence and written material for Office of the Governor use as appropriate.
  • Ability to communicate the governor’s position on a wide variety of issues, and a comprehensive knowledge of the operations of state government. 
  • Ability to work within tight timelines while demonstrating keen attention to detail.  
  • Ability to supervise the work of others. 
  • Ability to communicate effectively whether orally and/or in writing (English).  Ability to follows instructions and communicate instructions and procedures clearly.

Registration, Certification or Licensure:    Valid Texas Driver’s License.

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.   Ability to drive and travel as needed. Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person.  Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic and media formats. Must be able to work hours during a legislative session that include holidays and as needed. Must be able to handle stress effectively and demonstrate interpersonal skills with a varied spectrum of stakeholders. The demands of the job will require reasoning and decision-making capabilities within a fast-paced environment.  


The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtain a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.