Associate Program Administrator (Program Specialist V)

Job #: 2019-75

  • TWC Job #: 3705949
  • Opening Date: 7/02/2019
  • Travel Required: NA
  • Monthly Salary: $4,025.00 - $5,165.00/mo
  • Position Location: Austin, Texas
  • Group Step: B21
  • Class: 1574

Military Occupational Specialist codes that may be applicable to this position: 35F, 712X, 040, 0231, 60C0

Omission of data on the state application is grounds for disqualification of the application.

GENERAL DESCRIPTION: 

This position is assigned to the OOG’s Homeland Security Grants Division (HSGD) within the Public Safety Office (PSO) and reports to the Border Programs Administrator. HSGD makes public investments through grant programs to promote strategies that enhance the statewide intelligence capability to reduce the threat of terrorism and criminal enterprises that pose the greatest risk to the security and resilience of Texas and the Nation.  The focus of this position is working with organizations throughout the state to provide financial support for enhanced cooperation and coordination among state, federal, and local law enforcement agencies to secure the nation’s borders.  Performs advanced (senior-level) grant development, coordination, analysis, monitoring, and administration.  Work involves planning, developing, and implementing funding strategies; evaluating grant applications for eligibility and appropriateness; assisting with monitoring schedules and reports; and, analyzing performance data to determine the efficacy of HSGD-funded programs.  Writes and edits reports, briefs, plans, and other documents. Effectively communicates with industry leaders and other professionals to accomplish mutual business objectives. Provides consultative services and technical assistance to program staff, governmental agencies, and other community organizations.  Trains and prioritizes the work of others.  An employee at this level is aware of state priorities as well as grant management practices and procedure and works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

  • Effectively plan, implement, coordinate, monitor, and evaluate grant-funded programs.
  • Analyze grant applications to determine eligibility and compliance with state/federal statutes and best practices.
  • Negotiate changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by HSGD or the federal government.
  • Work with Program Administrator to develop funding plans and priorities that align with designated state and federal sources of funding.
  • Independently review and approve requests for payments involving multi-million dollar state and federal appropriations.  Initiate contacts with requestors to discuss potential ineligible items or to request additional documentation to support requested funds.
  • Actively monitors grant reporting to ensure timely filing of all required grant reports; collects and reviews programmatic information from grant managers to prepare and submit required grant reports.
  • Analyze performance data to identify discrepancies and ensure follows-up with grantee to revise data, as appropriate.
  • Professionally communicate with city and county leaders; state agency executives; and other professionals about grant priorities, guidelines, and requirements. Develop, establish, and maintain productive and effective business relationships with other state and local agencies and organizations as required to fulfill the objectives of this position.
  • Analyze grant activities, identify problem areas, provide technical assistance, and work with grantees to develop corrective action plans.  Identify agencies who fail to comply and initiate a request for HSGD to hold further funds to the agency.
  • Represent the Governor’s Office (HSGD) at meetings related to division and section funding opportunities and allowable activities. Provide guidance to HSGD staff, grantees, applicants, and others, including via conferencing and other means.
  • Determine a grantee’s compliance with conditions of funding placed on their grant and remove or clear the conditions when all requirements are met.
  • Prepares administrative reports and studies and performs specialized research projects.
  • Manage the collection, organization, and analysis of grant-related data using Excel and Access databases.
  • Assist the Program Administrator in coordinating the workflow of section activities.
  • Provides training for new staff and guidance in the development and integration of new methods and procedures.
  • Develops and maintains clear, accessible, and updated training and operations manuals, educational materials and information.
  • Provide training to potential and current grant recipients on the application process and reporting requirements.
  • Identifies, presents and implements effective and ethical business solutions as needed.
  • Attend conferences, training and other professional development opportunities to increase job knowledge and technical expertise.
  • Perform all other related duties as assigned.

MINIMUM QUALIFICATIONS: 

The successful applicant must be a college graduate from an accredited four-year college or university with a degree in emergency management, government, criminal justice, business, public administration, or a related field, and possess five (5) years of progressively responsible experience in grants or program management. Experience may be substituted for education on a year-for-year basis.

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS: 

  • Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Working knowledge of automated information tracking systems.
  • Knowledge of the state’s Uniform Grant Management Standards preferred.
  • Knowledge of personal computers and software applications.
  • Knowledge of the principles and practices of public administration and management.
  • Skill in verbal and written communications.
  • Skill in planning.
  • Skill in writing and compiling plans and reports.
  • Skill in identifying measures of program performance.
  • Effective critical thinking skills.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to establish goals and objectives, to devise solutions to grant management problems.
  • Ability to anticipate needs and risk.
  • Ability to exercise sound judgment and discretion.
  • Ability to exercise initiative and creativity.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to develop and evaluate program policies.
  • Ability to communicate effectively.
  • Ability to travel.  

Registration, Certification or Licensure:   Valid Texas Driver’s License. 

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.  There are no unusual dangers involved.  Must be able to work flexible hours during a legislative session and as needed.  Must be available to travel as needed.


The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit www.sss.gov. Applicants may obtatin a copy of the Agency's Equal Employment Opportunity Utilization Report upon request.

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor’s Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.