Grant Manager (Grant Coordinator II)

Job #: 2019-26

  • TWC Job #: 7354888
  • Opening Date: 12/06/2018
  • Travel Required: Up to 10%
  • Monthly Salary: $3,800.00 – $4,417.00/mo
  • Position Location: Austin, Texas
  • Group Step: B20
  • Class: 1921

Military Occupational Specialist codes that may be applicable to this position: No military equivalent

Omission of data on the state application is grounds for disqualification of the application.

GENERAL DESCRIPTION:

This position is assigned to the Governor’s Office, Criminal Justice Division (CJD) within the Public Safety Office (PSO) and reports to the Director of Victim Services. The focus of this position is administering victim services-related grant programs across the state to help them understand their funding opportunities, discuss CJD programs, and provide grants management-related expertise. Performs advanced (senior-level) grant development, coordination, analysis, monitoring and administration. A position at this level is distinguished from an entry level position by the level of responsibility assumed and the complexity of duties assigned in managing program activities.  Work involves evaluating grant applications for eligibility and appropriateness; assisting with monitoring schedules and reports; and, analyzing performance data to determine the efficacy of funded programs. Writes and edits reports, briefs, plans, and other documents. Effectively communicates with applicants, grantees, subject matter experts and other professionals to accomplish mutual objectives. May train others. An employee at this level is aware of the needs within the criminal justice system as well as grant management practices and procedures, performance management principles and works under limited supervision, with considerable latitude of the use of initiative and independent judgment.

ESSENTIAL DUTIES:

  • Effectively plan, implement, coordinate, monitor, and evaluate grant funded programs.
  • Coordinate and review grant applications to determine eligibility and compliance with program guidance, state and federal statutes, and other requirements. Manages and monitors grant projects.
  • May serve as a liaison between funding sources and the federal government. 
  • Develop and execute monitoring schedules and reports.
  • Routinely review grant files to ensure that goals and conditions are being met and to identify any concerns related to effective management or spending by the grantee.
  • Prepare and review grant closeout materials.
  • Effectively plan for, implement, coordinate, monitor, and review CJD-funded grant projects.
  • Negotiate changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by CJD or the federal government.
  • Review performance targets, reported metrics, and prior performance to assess whether a potential continuation grant or active grant is meeting its goals.
  • Analyze performance data collected by CJD’s contractor to identify discrepancies and ensure the contractor follows-up with grantee and revises data.
  • Work with program coordinators to support knowledge building and two-way communication regarding concerns on projects that fall within both the assigned issue area of the program coordinator and the assigned portfolio of the grant coordinator.
  • Effectively and appropriately communicate concerns related to grantee or applicant compliance or performance to their supervisor and the appropriate program coordinator.
  • Develop programmatic monitoring schedules and conducts on-site and desk reviews of assigned grants to determine compliance with financial and program rules and regulations. 
  • Analyze grant activities, identify problem areas, provide technical assistance, and work with grantees to develop corrective action plans.  Identify agencies who fail to comply and initiate a request for CJD to hold further funds to the agency.
  • Determine eligibility of requests for grant adjustments, work with grantees to ensure accountability and make recommendations for approval or denial.
  • Determine a grantee’s compliance with conditions of funding placed on their grant and remove or clear the conditions when all requirements are met.
  • Contribute to process improvement efforts by identifying concerns and trends related to grantee compliance, identifying process issues or opportunities to streamline, and drafting new or revised processes or checklists, as assigned.
  • Independently review and approve requests for payments involving multi-million dollar state and federal appropriations.  Initiates contacts with requestors to discuss potential ineligible items or to request additional documentation to support requested funds.
  • May work with supervisor to develop funding plans and priorities that align with designated state and federal sources of funding.
  • Professionally communicate with CEOs/CFOs of private corporations; city and county leaders; state agency executives; and other professionals about grant priorities, guidelines, and requirements. Develop, establish, and maintain productive and effective business relationships with other state and local criminal justice agencies and organizations as required to fulfill the objectives of this position.
  • As assigned, represent the Governor’s Office (CJD) at meetings related to division and section funding opportunities and allowable activities.
  • Provide guidance to CJD staff, grantees, applicants, and others, including via conferencing and other means.
  • Manage the collection, organization, and analysis of criminal justice data using Excel and Access databases.
  • Assist supervisor in coordinating the workflow of grant-related activities.
  • Provide training to potential and current grant recipients on the application process and reporting requirements.
  • Attend conferences, training, and other professional development opportunities to increase job knowledge and technical expertise.
  • Maintain regular work schedule.
  • Perform all other related duties as assigned.

MINIMUM QUALIFICATIONS:

The successful applicant must be a college graduate from an accredited four-year college or university with a degree in government, criminal justice programs, business, or a related discipline, and possess three (3) years of progressively responsible grant and/or program management experience.  Experience and education may be substituted for one another.

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS:

  • Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Working knowledge of automated information tracking systems.
  • Knowledge of the state’s Uniform Grant Management Standards, federal grant regulations, and contract administration.
  • Knowledge of personal computers and software applications.
  • Knowledge of the principles and practices of public administration and management.
  • Skill in grant preparation, development, evaluation, and monitoring.
  • Skill in verbal and written communications.
  • Skill in planning.
  • Skill in budget development.
  • Skill in researching, writing and compiling plans and reports.
  • Skill in identifying measures of program performance.
  • Effective critical thinking skills.
  • Ability to interpret guidelines, policies, procedures, and regulations.
  • Ability to evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to establish goals and objectives, to devise solutions to grant management problems.
  • Ability to anticipate needs and risk.
  • Ability to exercise sound judgment and discretion.
  • Ability to exercise initiative and creativity.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to communicate constructively and respectfully.
  • Ability to receive feedback constructively and focus on continued professional growth.
  • Ability to develop and evaluate program policies.
  • Ability to communicate effectively.
  • Ability to train others.
  • Ability to travel.

Registration, Certification or Licensure:   Valid Texas Driver’s License. 

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.  There are no unusual dangers involved.  Must be able to work flexible hours during a legislative session and as needed.  Must be available to travel as needed.

The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this job.  Employee may perform other related duties as assigned.