Business Operations Specialist (Program Specialist IV)

Job #: 2019-13

  • TWC Job #: 8681071
  • Opening Date: 10/18/2018
  • Travel Required: NA
  • Monthly Salary: $3,764.00 - $4,875.00/mo
  • Position Location: Austin, Texas
  • Group Step: B20
  • Class: 1573

Military Occupational Specialist codes that may be applicable to this position: 35F, 712X, 040, 0231, 60C0

Omission of data on the state application is grounds for disqualification of the application.

GENERAL DESCRIPTION:

This position is assigned to the Public Safety Office and reports to the Grant Administration Director. The Public Safety Office makes investments through grant programs to promote strategies that improve public safety, support victims of crime, prevent terrorism, and prepare communities for the threats and hazards that pose the greatest risk to Texas.  Performs highly complex (senior-level) budget, consultative and technical assistance work.  Work involves planning, coordinating budgetary activities, reviewing and analyzing budgets and performance measures, developing funding strategies, and providing technical advice and assistance on financial matters. Serves as a liaison between grant program staff and the Financial Services Division to accomplish mutual business objectives. Provides consultative services and technical assistance to program staff.  Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

  • Coordinates budgeting procedures, preparation, and reporting for the division.
  • Develops budget policies and procedures for the division.
  • Provides advice and assistance on financial planning and management, ways to better utilize funds and staff, and efficient means to reach program objectives.
  • Assists with data analysis and preparation of the federal funding schedules within legislative appropriations requests.
  • Consults with program staff providing consultative services and technical assistance in the planning, implementation, and monitoring of programs and services.
  • Prepares reports for management with expenditure data, trends, and recommendations.
  • Prepares documentation related to grant award recommendations including analysis of available funding and reconciliation with financial services as appropriate.
  • Prepares federal financial reports and coordinates reconciliations.
  • Reviews financial and operating budget reports for accuracy, and identifies areas in which more appropriate use of funds can be made.
  • Assists in the analysis of expenditure patterns and cost drivers, and in making recommendations on the use of funds.
  • Analyzes financial and/or performance data to identify discrepancies and advise management when follow-up is necessary.
  • Manages the collection, organization, and analysis of grant-related data using Excel and Access databases.
  • Identifies, presents and implements effective and ethical business solutions as needed.
  • Attends conferences, training and other professional development opportunities to increase job knowledge and technical expertise.
  • Maintains regular attendance.
  • Performs all other related duties as assigned.

MINIMUM QUALIFICATIONS: 

The successful applicant must be a college graduate from an accredited four-year college or university with a degree in accounting, finance, business, public administration, or a related field, and possess at least three (3) years of progressively responsible experience in budget analysis, grants or program management. Experience may be substituted for education on a year-for-year basis.

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS: 

  • Knowledge of accounting, budgetary, and management principles, practices, and procedures.
  • Knowledge of accounting, budgeting, and forecasting programs.
  • Knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Working knowledge of automated information tracking systems.
  • Knowledge of the state’s Uniform Grant Management Standards preferred.
  • Knowledge of the federal Uniform Grant Guidance (2 CFR 200).
  • Working knowledge of personal computers and software applications.
  • Skill in writing and compiling plans and reports.
  • Ability to analyze fiscal management information to determine appropriate use of funds.
  • Ability to identify and develop budgetary reports and schedules.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to exercise sound judgment and discretion.
  • Ability to exercise initiative and creativity.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to develop and evaluate program policies.
  • Ability to communicate effectively.

Registration, Certification or Licensure:   Valid Texas Driver’s License. 

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.  There are no unusual dangers involved.  Must be able to work flexible hours during a legislative session and as needed.  Must be available to travel as needed.

The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this job.  Employee may perform other related duties as assigned.