Legislative Coordinator (Program Specialist III)

Job #: 2018-80

  • TWC Job #: 5344959
  • Opening Date: 7/26/2018
  • Travel Required: NA
  • Monthly Salary: $3,520.33 - $5,746.66/mo.
  • Position Location: Austin, Texas
  • Group Step: B19
  • Class: 1572

Military Occupational Specialist codes that may be applicable to this position: 35F, 712X, 040, 0231, 60C0

Omission of data on the state application is grounds for disqualification of the application.

GENERAL DESCRIPTION:

Position resides within the Office of the Governor, Legislative Affairs Division reporting to the Director of Legislative Affairs.  Assigns and tracks pending legislation and amendments for the Office of the Governor.  .  Specific tasks include a broad range of responsibilities including legislative and administrative duties.  Work is performed under minimal supervision with considerable latitude for the exercise of individual initiative and judgment.

Essential Duties:

  • Greets and assists visitors including officials from other agencies.
  • Answers the telephone, routes messages, evaluates and answers questions.
  • Effectively and timely assigns, routes and tracks pending legislation and amendments.
  • May draft bill analyses on pending legislation and draft enrolled bill analyses memoranda.
  • Assists with public inquiries regarding pending legislation.
  • Researches constituent requests and composes response letters to legislators and constituents.
  • Monitors agency legislative packages and floor proceedings.
  • Monitors bill status and notify bill analysts.
  • Reviews administrative rules (TAC).
  • Provides information to legislators concerning issues important to the Governor.
  • May attend legislative committee meetings and write status reports.
  • Assists with developing proper protocol and procedures for communicating with legislators and staff.
  • May develop, schedule, and conduct training.
  • Schedules and coordinates meetings/appointments; anticipates and prepares information for meetings.
  • Reviews and organizes mail for the Legislative division or their assistants; highlights important information.
  • Types letters, memos and reports; proofs and edits for grammar, punctuation, sentence structure and clarity.
  • Maintains complex bill tracking system and assemble legislative bill histories.
  • Maintains regular work schedule.
  • Performs all other duties as assigned.

Minimum Qualifications:

Bachelor’s degree in business administration, government, political science or related field and plus two (2) years experience relevant to assigned duties. Must have advanced knowledge of the legislative process. Must be available to work extended hours during business peaks, including holidays, nights and/or weekends as required. 

Knowledge, Skills and Abilities:

  • Thorough knowledge of House and Senate rules.
  • Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Working knowledge of automated information tracking systems.
  • Knowledge of research methodology.
  • Knowledge of personal computers and software applications.
  • Skill in collecting and analyzing data.
  • Skill in customer service.
  • Excellent skill in verbal and written communication.
  • Ability to conduct research.
  • Ability to write concise reports.
  • Ability to exercise initiative and creativity.
  • Ability to communicate effectively.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to work flexible work hours as needed.
  • Ability to work in a fast paced environment.
  • Ability to multi-task.

Registration, Certification or Licensure:   Valid Texas Driver’s License

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.  Ability to move up to 35 lbs.  Ability to drive as needed.  Must be able to remain in a stationary position for 50% of the time.  Will need to occasionally move about the office to access file cabinets, office machinery, to distribute correspondence, etc. Must be able to communicate and exchange accurate information via phone, computer and in person.  Must be able to work hours during a legislative session that include holidays and as needed.