Grant Coordinator I
Job #: 2016-08
TWC Job #: 7056314
Opening Date: 10/05/2015
Closing Date: Until Closed
Travel Required: 10%
Monthly Salary: *$3293.42- $5370.75
Position Location: 1100 San Jacinto, State Insurance Building Austin, Texas 78701
Group Step: B18
*Salary Commensurate With Experience
Military Occupational Specialist codes that may be applicable to this position: No military equivalent
This position is assigned to the OOG’s Criminal Justice Division (CJD) and reports to the Section Administrator. CJD makes public investments through grant programs to promote positive criminal justice outcomes and fill gaps in services. The focus of this position is working with organizations throughout the state to provide important services for victims of crime through planning and grant investments. Performs complex (senior-level) grant development, analysis, monitoring, and management work. A position at this level is distinguished from an entry level position by the level of responsibility assumed and the complexity of duties assigned in managing program activities. Work involves evaluating grant applications for eligibility and appropriateness; developing monitoring schedules and reports; and, analyzing performance data to determine the efficacy of CJD-funded programs. Writes and edits reports, briefs, plans, and other documents. Effectively communicates with industry leaders and other professionals to accomplish mutual business objectives. An employee at this level is aware of the needs of crime victims and related priorities as well as grant management practices and procedure and works under general supervision, with moderate latitude of the use of initiative and independent judgment.
- Effectively plan, implement, coordinate, monitor, and evaluate grant-funded programs related to criminal/juvenile justice system improvements.
- Analyze grant applications from units of governments and private corporations to determine eligibility and compliance with state/federal statutes and best practices.
- Negotiate changes with potential grantees to make adjustments that ensure accountability and that the project scope meets the requirements and priorities established by CJD or the federal government.
- Work with Section Manager to develop funding plans and priorities that align with designated state and federal sources of funding.
- Independently review and approve requests for payments involving multi-million dollar state and federal appropriations. Initiate contacts with requestors to discuss potential ineligible items or to request additional documentation to support requested funds.
- Professionally communicate with CEOs/CFOs of private corporations; city and county leaders; state agency executives; and other professionals about grant priorities, guidelines, and requirements. Develop, establish, and maintain productive and effective business relationships with other state and local criminal justice agencies and organizations as required to fulfill the objectives of this position.
- Develop programmatic monitoring schedules and conduct on-site and desk reviews of assigned grants to determine compliance with financial and program rules and regulations. Analyze grant activities, identify problem areas, provide technical assistance, and work with grantees to develop corrective action plans. Identify agencies who fail to comply and initiate a request for CJD to hold further funds to the agency.
- Represent the Governor’s Office (CJD) at meetings related to division and section funding opportunities and allowable activities. Provide guidance to CJD staff, grantees, applicants, and others, including via conferencing and other means.
- Determine eligibility of requests for grant adjustments, work with grantees to ensure accountability and make recommendations for approval or denial.
- Determine a grantee’s compliance with conditions of funding placed on their grant and remove or clear the conditions when all requirements are met.
- Analyze performance data collected by CJD’s contractor to identify discrepancies and ensure the contractor follows-up with grantee and revises data.
- Manages the collection, organization, and analysis of criminal justice data using Excel and Access databases.
- Assists the Section Manager in coordinating the workflow of grant related activities.
- Provide training to potential and current grant recipients on the application process and reporting requirements.
- Attend conferences, training and other professional development opportunities to increase job knowledge and technical expertise.
- Perform all other related duties as assigned.
Graduation from an accredited four-year college or university with a degree in government, criminal justice programs, business, or a related discipline. One or more years prior experience with grant or program management is preferred.
KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS:
- Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
- Working knowledge of automated information tracking systems.
- Knowledge of the state’s Uniform Grant Management Standards preferred.
- Knowledge of personal computers and software applications.
- Knowledge of the principles and practices of public administration and management.
- Skill in verbal and written communications.
- Skill in planning.
- Skill in writing and compiling plans and reports.
- Skill in identifying measures of program performance.
- Effective critical thinking skills.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to establish goals and objectives, to devise solutions to grant management problems.
- Ability to anticipate needs and risk.
- Ability to exercise sound judgment and discretion.
- Ability to exercise initiative and creativity.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to develop and evaluate program policies.
- Ability to communicate effectively.
- Ability to travel.
To apply, please visit http://gov.texas.gov/employment/ for instructions on submitting your application. You may download the uniform State Employment Application or request an application from the Office of the Governor Human Resources Division, State Insurance Building, 1100 San Jacinto, Room 2.300, Austin, Texas, 78701. If required in this posting, copies of college transcripts must be provided concurrent with application for further applicant consideration. For additional information, please call 512- 463-5873, or visit our agency's website. Dial 7-1-1 for Relay Services.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Candidates selected for interviews will be subject to background check and required to complete authorization form.
- E-Verify Participation Poster (English)
- E-Verify Participation Poster (Spanish)
- Right to Work Poster (English)
- Right to Work Poster (Spanish)
Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit: http://www.sss.gov/
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process:
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor's Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.