Office of the Governor - Greg Abbott

Employment at the Office of the Governor

Business Operations Specialist (Internal Only Posting)

Job #: 2017-06
TWC Job #: N/A
Opening Date: 09/21/2016
Closing Date: Until Closed
Travel Required: N/A
Monthly Salary: *4,833.33 - $5,000.00
Position Location: 1100 San Jacinto, State Insurance Building Austin, Texas 78701
Group Step: B21
Class: 1574

*Salary Commensurate With Experience

GENERAL DESCRIPTION:

Military Occupational Specialist codes that may be applicable to this position: 35F, 712X, 040, 0231, 60C0

This position is assigned to the OOG’s Homeland Security Grants Division (HSGD) and reports to the Business Operations Manager. HSGD’s grant programs promote strategies that prevent terrorism and other catastrophic events and to prepare communities for the threats and hazards that pose the greatest risk to the security and resilience of Texas and the Nation.  Performs highly complex (senior-level) budget, consultative and technical assistance work.  Work involves planning, coordinating budgetary activities, reviewing and analyzing budgets and performance measures, developing funding strategies, and providing technical advice and assistance on financial matters. Serves as a liaison between grant program staff and the Financial Services Division to accomplish mutual business objectives. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

Registration, Certification or Licensure:  Valid Texas Drivers License.


Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.  Ability to move up to 35 lbs.  Ability to drive and travel as needed requires a regular schedule of 8-5, M-F (initially).  Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person.  Must be able to observe and evaluate media and grant presentations. Must be able to work hours during a legislative session that include holidays and as needed. 

ESSENTIAL DUTIES:

  • Maintain a regular schedule.
  • Coordinates budgeting procedures, preparation, and reporting for the division.
  • Develops budget policies and procedures for the division.
  • Develops and maintains an annual operating budget for the division including allocation methodologies.
  • Provides advice and assistance on financial planning and management, ways to better utilize funds and staff, and efficient means to reach program objectives.
  • Assists with data analysis and preparation of the federal funding schedules within legislative appropriations requests.
  • Consults with program staff providing consultative services and technical assistance in the planning, implementation, and monitoring of programs and services.
  • Consults with public and private agencies involved in the program to resolve problems, identify training needs, and discuss program effectiveness.
  • Assists with fiscal notes, legislative analysis, and requests for federal funding.
  • Prepares reports for management with expenditure data, trends, and recommendations.
  • Prepares federal financial reports and coordinates reconciliations.
  • Reviews financial and operating budget reports for accuracy, and identifies areas in which more appropriate use of funds can be made.
  • Assists in the analysis of expenditure patterns and cost drivers, and in making recommendations on the use of funds.
  • Works with Section Manager to develop funding plans and priorities that align with designated state and federal sources of funding.
  • Analyzes financial and/or performance data to identify discrepancies and advise program management when follow-up is necessary.
  • Prepares administrative reports and studies and performs specialized research projects.
  • Manages the collection, organization, and analysis of grant-related data using Excel and Access databases.
  • Identifies, presents and implements effective and ethical business solutions as needed.
  • Attends conferences, training and other professional development opportunities to increase job knowledge and technical expertise.
  • Performs all other related duties as assigned.

MINIMUM QUALIFICATIONS:

The successful applicant must be a college graduate from an accredited four-year college or university with a degree in accounting, finance, business, public administration, or a related field, and possess at least three (3) years of progressively responsible experience in budget analysis, grants or program management. Experience may be substituted for education on a year-for-year basis.

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS:

  • Knowledge of accounting, budgetary, and management principles, practices, and procedures.
  • Knowledge of accounting, budgeting, and forecasting programs.
  • Thorough knowledge of local, state, and federal laws and regulations relevant to program areas.
  • Working knowledge of automated information tracking systems.
  • Knowledge of the state’s Uniform Grant Management Standards preferred.
  • Knowledge of the federal Uniform Grant Guidance (2 CFR 200).
  • Working knowledge of personal computers and software applications.
  • Skill in writing and compiling plans and reports.
  • Ability to analyze fiscal management information to determine appropriate use of funds.
  • Ability to identify and develop budgetary reports and schedules.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to exercise sound judgment and discretion.
  • Ability to exercise initiative and creativity.
  • Ability to maintain effective working relationships within and outside the agency.
  • Ability to develop and evaluate program policies.
  • Ability to communicate effectively.

APPLICANT INFORMATION:

To apply, please visit http://gov.texas.gov/employment/ for instructions on submitting your application. You may download the Texas Workforce Commission State Employment Application or request an application from the Office of the Governor Human Resources Division, State Insurance Building, 1100 San Jacinto, Room 2.300, Austin, Texas, 78701. If required in this posting, copies of college transcripts must be provided concurrent with application for further applicant consideration. For additional information, please call 512- 463-5873, or visit our agency's website. Dial 7-1-1 for Relay Services.

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Candidates selected for interviews will be subject to background check and required to complete authorization form.

Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit: http://www.sss.gov/

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process:

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor's Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.