Associate Director of Victim Services
Job #: 2017-15
TWC Job #: 5182300
Opening Date: 10/21/2016
Closing Date: Until Closed
Travel Required: 25%
Monthly Salary: *$4,023.16 - $5,083.33
Position Location: 1100 San Jacinto, State Insurance Building Austin, Texas 78701
Group Step: B21
*Salary Commensurate With Experience
Military Occupational Specialist codes that may be applicable to this position: 35F, 641X, 205, 0231, 8U000, 60C0
This Program Specialist serves as the Associate Director for Victims Services Programs and is assigned to the OOG’s Criminal Justice Division (CJD). This position reports to the Director of Victim Services and works as a member of the CJD’s administrative team in decision making and implementation of organizational initiatives. The Associate Director performs highly advanced (senior-level) grant development, coordination, administrative and supervisory program work. Work involves overseeing the preparation, maintenance, and reporting of grants; coordinating grant applications; reviewing and analyzing applications to determine compliance; monitoring grant awards; serving as a liaison between fund sources, the state and the federal government. Trains, leads, assigns, and prioritizes the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Registration, Certification or Licensure: Valid Texas Driver’s License.
Physical Requirements and/or Working Conditions: Physical Requirements and/or Working Conditions: This classification functions primarily in a standard office environment. Business hours of operation are M-F, 8-5. Ability to move up to 20 lbs. Ability to drive as needed. Will need to occasionally move about the office to access file cabinets, office machinery, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to travel. Must be able to work hours during a legislative session that include holidays and as needed.
- Oversees the work of grant and program staff in the Victim Services Section (VSS); provides guidance to staff in the development and integration of new methods and procedures.
- Trains, leads, assigns, and/or prioritizes the work of grant and program staff.
- Oversees grant and program staff providing consultative services and technical assistance in the planning, implementation, and monitoring of programs and services.
- Serves as subject matter expert in the development of requirements for grant programs and in the creation of Request for Application documents.
- Determines operational and program deficiencies and provides solutions.
- Oversees, plans, implements, coordinates, monitors, and evaluates programs.
- Oversees and evaluates workflow and time lines to ensure submission of federal grant applications and program reports in a timely manner.
- Oversees the implementation, management, evaluation, and close-out of grants according to rules and regulations.
- Analyzes and approves budget adjustments and revisions forwarded from grant management staff.
- Evaluates and approves grant manager’s determination of applicant eligibility based on established criteria.
- Collects, organizes, analyzes, and prepares materials in response to general information requests and Federal reporting requirements.
- Coordinates collaborative work groups composed of internal and external stakeholders
- Serves as a liaison between the agency, the State, and grant funding sources by attending meetings, responding to information requests, and resolving issues between parties involved.
- Analyzes legislation to develop recommendations for policy and programmatic issues relating to the implementation, improvement, and/or expansion or reduction of program funding.
- prepare and conduct seminars and presentations
- Attend conferences, training and other professional development opportunities to increase job knowledge and technical expertise
- Maintains regular work schedule.
- Represent the Governor’s Office (Victim Services and CJD) at various internal and external meetings
- Perform all other related duties as assigned.
Graduation from an accredited four-year college or university with a degree in government, criminal justice programs, business, or a related discipline. Advanced degree preferred.
Must also possess no less than three (3) years of progressively responsible experience in the areas of (a) grants management and administration, (b) victims services programming and (c) coordinating program activities. Experience with the supervision of personnel is preferred.
The successful applicant will have demonstrated knowledge of social service programming as it relates to providing services to victims of crime, extensive knowledge of the Department of Justice’s grants for victim services and comprehensive knowledge of grant terminology and procedures. Duties require knowledge and use of the grants management system, Egrants. This position also requires the ability to establish and maintain effective working relationships with internal and external customers.
KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS:
- Thorough knowledge of local, state, and federal laws and regulations relevant to program areas; and of the principles and practices of public administration and management.
- Experience managing grant programs
- Knowledge of the state’s Uniform Grant Management Standards preferred
- Thorough knowledge of management methods and practices which includes managing, planning, assigning, and reviewing the work of professional staff in a variety of tasks.
- Considerable knowledge of program area.
- Working knowledge of the legislative process which includes analysis and interpretation of legislation.
- Working knowledge of automated information tracking systems.
- Knowledge of personal computers and software applications.
- Skill in gathering and analyzing accurate and relevant information.
- Skill in verbal and written communication skills.
- Skill in customer service.
- Skill in presentations.
- Ability to identify problems, evaluate alternatives, and implement effective solutions.
- Ability to develop and evaluate policies and procedures.
- Ability to multi-task and meet timelines.
- Ability to develop and coach staff.
- Ability to exercise initiative and creativity.
- Ability to train.
- Ability to maintain effective working relationships within and outside the agency.
- Ability to coordinate.
- Ability to communicate effectively.
To apply, please visit http://gov.texas.gov/employment/ for instructions on submitting your application. You may download the Texas Workforce Commission State Employment Application or request an application from the Office of the Governor Human Resources Division, State Insurance Building, 1100 San Jacinto, Room 2.300, Austin, Texas, 78701. If required in this posting, copies of college transcripts must be provided concurrent with application for further applicant consideration. For additional information, please call 512- 463-5873, or visit our agency's website. Dial 7-1-1 for Relay Services.
The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Candidates selected for interviews will be subject to background check and required to complete authorization form.
- E-Verify Participation Poster (English)
- E-Verify Participation Poster (Spanish)
- Right to Work Poster (English)
- Right to Work Poster (Spanish)
Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit: http://www.sss.gov/
Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process:
Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor's Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.