Office of the Governor - Greg Abbott

Employment at the Office of the Governor

Administrative Assistant (full or part time)

Job #: 2017-35
TWC Job #: 5200425
Opening Date: 01/12/2017
Closing Date: Until Closed
Travel Required: N/A
Monthly Salary: * $2,452.25 - $3,708.33
Position Location: 1100 San Jacinto, State Insurance Building Austin, Texas 78701
Group Step: A13
Class: 0606

*Salary Commensurate With Experience

GENERAL DESCRIPTION:

Full time or part-time
$2,453.25 - $3,708.33/monthly (full time)
$1,226.33 - $1,854.17/monthly (part-time 50%)

Effective 12/15/16:  Applications for employment with the OOG are submitted electronically through Work in Texas (WIT). Paper, emailed or faxed applications are not accepted at any OOG office.

Military Occupational Specialist codes that may be applicable to this position: 42A, 92A, AZ, LS, MC, PS, RP, YN, 641LDO, 741CWP, YN, 360, 0111, 6046, 01, 6042, 3A, 3A1X1, 8A200

The Administrative Assistant position is assigned to the Texas Workforce Investment Council (Council) residing within the Office of the Governor.  Performs complex (journey-level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work.  May train others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Registration, Certification or Licensure:  Valid Texas Drivers License.

Physical Requirements and/or Working Conditions:  This classification functions in a standard office environment.  Ability to move up to 35 lbs.  Ability to drive and travel as needed.  Will need to move about the office to access file cabinets, office machinery, set up conference rooms for meetings, etc. Must be able to communicate and exchange accurate information via phone, computer and in person. Must be able to work hours during a legislative session that include holidays and as needed. 

 

ESSENTIAL DUTIES:

  • Serves as the primary liaison for all meeting related functions of the Council and its advisory committees.
  • Prepares and disseminates all meeting related documentation.
  • Prepares travel authorizations and vouchers for staff and members.
  • Provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
  • Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
  • Prepares and disseminates information concerning agency programs and services.
  • Maintains filing and record-keeping systems.
  • Performs general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general human resources work.
  • Responds to inquiries and interprets rules, regulations, policies, and procedures.
  • Compiles and enters data for charts, graphs, databases, summaries, or reports.
  • Assists in the development of administrative or technical assistance policies and procedures.
  • May research, compose, design, or edit agency publications such as brochures, forms, and manuals.
  • May develop training materials.
  • May manage and maintain schedules and travel arrangements for managers, directors, and executives.
  • May train others.
  • Performs all other duties as assigned.

MINIMUM QUALIFICATIONS:

Must be a high school graduate or equivalent, plus have one (1) year experience performing administrative, clerical and office support duties.  Experience and education may be substituted for each other on a year-for-year basis.

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS:

  • Knowledge of office practices and administrative procedures.
  • Knowledge of automated information tracking systems.
  • Knowledge of personal computers and software applications.
  • Skill in the use of standard office equipment and software.
  • Skill in customer service.
  • Skill in verbal and written communications.
  • Ability to implement administrative procedures.
  • Ability to interpret rules, regulations, policies, and procedures.
  • Ability to communicate effectively.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to maintain effective working relationships within and outside the agency.

APPLICANT INFORMATION:

Effective 12/15/16:  Applications for employment with the OOG are submitted electronically through Work in Texas (WIT). Paper, emailed or faxed applications are not accepted at any OOG office.

To apply, please submit application through https://wit.twc.state.tx.us/WORKINTEXAS/wtx?pageid=APP_HOME&cookiecheckflag=1

If required in this posting, copies of college transcripts must be provided at time of interview. For additional information, please call 512- 463-5873, or visit our agency's website. Dial 7-1-1 for Relay Services.

The Office of the Governor is an Equal Opportunity Employer. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Office of the Governor participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Candidates selected for interviews will be subject to background check and required to complete authorization form.

Male candidates between 18 and 25 years of age are required to show proof of Selective Service registration (or exemption) prior to an offer of employment being extended. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office. For additional information pertaining to Selective Service registration, you may visit: http://www.sss.gov/

Notice to Applicants Who May Require Reasonable Accommodation in the Interview Process:

Applicants with disabilities who may need to discuss special accommodations during the interview process should contact 512-463-5873 and ask to speak to the Office of the Governor's Americans With Disabilities Act (ADA) Coordinator in the Human Resources Department. If reasonably possible, please call at least 48 hours in advance to afford our representative and the hiring division sufficient time to properly review and coordinate your request.